Senior Accounts Payable Specialist

Position Title : Senior Accounts Payable Specialist

Status : Exempt

Salary : $60,500 to $65,000 commensurate with experience

Department : Finance

About The Arc Rockland

The Arc Rockland is a proud chapter of The Arc United States, serving nearly 800 individuals with intellectual and developmental disabilities throughout Rockland County. We offer a wide range of programs, including early childhood education, residential services, employment opportunities, autism-specific supports, family resources, medical care, and recreational activities. With a team of over 600 dedicated professionals, we focus on abilities and work hand-in-hand with individuals and families to promote inclusion and independence. At The Arc Rockland, every person is valued as an integral member of the community.

Position Summary

The Senior Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of fully authorized invoices, including proper coding and classification of expenses across departments. This role plays a key part in maintaining compliance with financial policies and internal controls while supporting smooth month-end and year-end closing processes. In addition to managing day-to-day accounts payable operations, the Senior Specialist assists with audits, reconciliations, and reporting, and contributes to workflow improvements and system enhancements. Acting as a resource for the Accounts Payable team, this position may assume managerial duties in the absence of the Accounts Payable Manager.

Role's Responsibilities

• Enter invoices and related data into accounting or purchasing systems. Gain proficiency using excel templates that can be used to upload data into accounting software. Gain proficiency in importing data from purchasing to accounting software.
• Ensure accuracy and meaningfulness of data being entered.
• Manage the accurate and timely processing of vendor invoices and payment requests including petty cash, personal allowance, and spenddowns. Ensure a three-way match exists; matching invoices to purchase orders and receiving reports. Ensure proper coding of invoices to general ledger accounts. Ensure appropriate approvals.
• Verify details and approve AP batches in accounting software. Prepare payment batches. Ensure documentation is complete and compliant with the agencies' policies and procedures.
• Adhere to month-end closing deadlines. Ensure proper posting periods are used when entering vendor invoices.
• Respond to vendor inquiries regarding payment status, discrepancies, or documentation. Maintain positive relationships with external and internal stakeholders and resolve issues promptly.
• Work with purchasing and other departments to resolve discrepancies and improve workflow. Escalate anything that cannot be resolved independently.
• Maintain organized files of paid and unpaid invoices. Ensure documents scanned into accounting software are complete and accurate.
• Support the Accounts Payable Manager with monthly account reconciliations related to accounts payable.
• Monitor AP aging reports and escalate overdue items.
• Support the month-end and year-end closing processes.
• Assist with audits by providing required documentation and explanation of transactions.
• Monitor and reconcile vendor statements.
• Assist Accounts Payable Manager with 1099 preparation and year-end reporting.
• Assume duties of Accounts Payable Manager in absence.
• Follow internal controls and financial policies to ensure accuracy and compliance.
• Attend required staff meetings and annual agency training.
• Protect organization's value by keeping information confidential.

Requirements

Education

Experience

Knowledge, Skills, and Abilities (KSAs)

What We Offer

How To Apply?

Please complete our employment application and email it to recruitment@thearcrockland.org . We look forward to hearing from you! There is never a fee to apply for a role at The Arc Rockland.

The Arc Rockland is an Equal Opportunity Employer.

The Arc Rockland strives to create and maintain a work environment in which people are treated with dignity, decency, and respect, providing everyone with an equal opportunity to thrive. We are committed to building a diverse and inclusive workplace that values the unique perspectives and contributions of all of our employees - a workplace where every employee is able to bring their whole self to work.