Job Details
Job Location
3815 Latrobe Drive Office - Charlotte, NC
Position Type
Part-time, Non-Exempt
Salary Range
$20.00 - $24.00
Job Shift
Monday through Friday
Job Category
Accounting
Description
Part-Time Accounts Payable Administrative Coordinator
Location : Charlotte Region
Schedule : Part-Time (20-25 hours per week; flexible scheduling within Monday-Friday)
Pay Range : $20.00 - $24.00 per hour (based on experience and qualifications)
Reports to : Controller
Position Purpose
The Part-Time Accounts Payable Administrative Coordinator is responsible for supporting the Accounts Payable (AP) functions by accurately reviewing, processing, and tracking invoices, maintaining vendor documentation, and assisting with various administrative accounting duties. This role contributes to the financial health and compliance of the organization through attention to detail and timely vendor communication.
Essential Functions
- Process accounts payable invoices accurately and promptly, ensuring appropriate approvals, coding, and adherence to deadlines
- Review invoice data captured in Mineral Tree to verify :
Vendor name
Invoice numberGross amountSales tax (if applicable)Invoice date and due datePrior period balances, including notation on payment statusFollow organization's Invoice Processing Revised 2023 procedures for consistency and complianceUpload, scan, email, and organize documentation including Certificates of Insurance from vendorsAssist with researching checks outstanding for more than six months; contact vendors to determine if reissuance or voiding is necessary and report findings to the ControllerSupport communication and coordination with vendors, volunteers, and internal departmentsOrganize and manage electronic and paper records related to accounts payableUtilize volunteers for administrative tasks when appropriatePerform other related duties as assignedQualifications
Basic Qualifications
High school diploma or GED required; Associate's degree in Accounting, Finance, or a related field preferredAt least 1 year of experience in accounts payable or a related administrative / accounting roleProficiency in Microsoft Office Suite, particularly Excel and OutlookFamiliarity with invoice processing software such as Mineral Tree (or ability to learn quickly)Excellent organizational and time-management skillsAttention to detail and a commitment to accuracyAbility to communicate professionally and effectively, both verbally and in writingCapacity to work independently and manage multiple tasksAbility to handle confidential and sensitive information appropriatelyAlignment with the mission and values of Habitat for HumanityWork Environment
Primarily indoors in an office settingOccasional interaction with construction staff or volunteersPhysical Demands
Ability to sit for extended periods and work at a computerAbility to move around the office and handle physical filing or paperworkVisual ability to read and interpret financial documents and system inputsThis job description reflects the general scope and responsibilities for the role. Other duties may be assigned as needed to support departmental or organizational goals.
