ADMINISTRATIVE ASSISTANT (RECREATION)

Job Description

Job Description

Position will be open until filled.

We are currently seeking :

An Administrative Assistant to join our team. In this role, you will provide skilled secretarial support to assigned management personnel; coordinate administrative operations for area of assignment; prepare and process various types of correspondence, reports, and other documentation; maintain departmental records and files; conduct a variety of general accounting tasks; and perform other related duties as assigned.

Your responsibilities will include :

• Coordinating and providing skilled administrative support for Recreation Division and / or other departmental personnel including answering, screening and directing incoming calls, documenting and distributing phone messages and providing assistance and information to the public.
• Greeting and directing visitors to appropriate City departments and / or personnel.
• Providing information and assistance to the public; responding to inquiries regarding departmental operations, policies, programs, events, and / or services; receives public complaints.
• Preparing, processing, copying, filing, and distributing correspondence, memorandum, or other types of documentation; designs and produces forms, brochures, announcements, bulletins, and / or banners.
• Compiling and / or analyzing data; preparing, generating, and / or submitting various types of reports as required by City departments and outside agencies.
• Performing data entry; updating and maintaining departmental records, filing, filing systems, and databases; coordinating and scheduling the transfer, archiving, and destruction of records as assigned.
• Processing accounts payable and / or receivable; submitting payroll, purchase orders, and requisitions; assisting in the preparation of departmental budgets.
• Balancing and maintaining assigned checking accounts; preparing bank deposits; maintaining petty cash and / or assigned cash drawer.
• Coordinating the ordering of departmental supplies and equipment; monitoring and maintaining supply inventories; obtaining vendor quotes and bids as required.
• Scheduling and coordinating the maintenance and repair of departmental equipment and facilities.
• Collecting, processing, and distributing incoming and outgoing departmental mail.
• May provide training and / or supervise the work activities of assigned part-time personnel.
• Completes daily cash and credit card deposits.
• Hours : Monday through Friday, 8 : 00 am to 5 : 00 pm.
• Regular and timely attendance is required.

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements and Skills :

MINIMUM QUALIFICATIONS :

Education and Experience :

Required Licenses or Certifications :

Physical Demands / Work Environment :

Job postings may be withdrawn at any time at direction of the City Manager.