Administrative Assistant

Job Description

Job Description

ESP Associates has an immediate opening for an Administrative Assistant in our Greensboro, NC office. This role offers a great opportunity to support a dynamic and growing Engineering, Surveying and Planning firm!

Responsibilities :

• CRM input and coordination

Input client’s information and meeting notes into the system

Creating proposal folders and filing sections from various Geospatial Groups, assigning proposal numbers, pulling templates as needed, and finalizing the overall formatting of documents

Providing work order number in sequence, preparing draft work order with template section(s) requested, and handling the formatting / finalization of work orders

Attaching contracts to Unanet, project number set up, building “Won / Loss” in Unanet, coordinating with client project administrators on contracts

Research for Project Managers / Group Managers on bill review questions / contracts / budgets, assist with Lien Waiver preparation, provide managers with project reports from Unanet, and assist with A / R Review & Collection

Supply Orders

Research and generate mailing lists from GIS parcel maps, prepare community meeting mailings (i.e., stuffing envelopes, labeling envelopes, mailing)

Expenses / Admin

Qualifications :

Corporate Information :

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning / landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52.

ESP offers an excellent employee benefits package including :