Finance & Accounting Administrative Assistant

Primary Position Objective

Performs a variety of clerical and administrative duties to the F&A Director

Brief Description of Duties

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail, and follow up on dates for action items.
• Arranges meetings and appointments and keeps the F&A Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain inventory of office supplies
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH-mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Experience

One-year secretarial experience required.

Education

High school diploma or equivalent required. Associates in Business Degree preferred.

Certificates / Licenses / Registration

Benefits Offered

Disclaimers

Pay Range : $17.20 per hour

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