Executive Administrative Analyst

Executive Administrative Analyst

Job Locations

US-NY-Rye

Job ID

2025-7754

Category

Administrative / Clerical

Minimum Rate

USD $80,000.00 / Yr.

Maximum Rate

USD $90,000.00 / Yr.

Work Location Type

Physical

Overview

Founded in 1964, New York Blood Center Enterprises (NYBCe) has provided more than 60 years of lifesaving research, innovation, and impact. NYBCe is one of the largest nonprofit blood centers, spanning 17+ states and serving 75 million people. NYBCe operates Blood Bank of Delmarva, Community Blood Center of Kansas City, Connecticut Blood Center, Memorial Blood Centers, Nebraska Community Blood Bank, New Jersey Blood Services, New York Blood Center, and Rhode Island Blood Center, delivering one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic, and biopharmaceutical organizations. NYBCe's Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.

Responsibilities

The Executive Administrative Analyst provides high-level, professional administrative and operational support to the Vice President of Enterprise IT and senior IT leadership. This role combines advanced administrative functions with data analysis, operational process improvement, and project coordination. The position serves as a key liaison between senior IT leadership and internal and external stakeholders, ensuring the smooth operation of department activities through proactive communication management, budget tracking, data reporting, and strategic coordination. The Executive Administrative Analyst exercises independent judgment and discretion in managing sensitive information, prioritizing tasks, and solving complex administrative and operational challenges.

Candidates must be able to report into one of the following NYBCe locations : New York City, NY; Kansas City, Missouri; St. Paul, Minnesota; Providence , RI and Newark, DE.

Executive Support & Communication Management :

Manage complex calendars on behalf of the VP and senior IT leadership, including scheduling meetings, coordinating travel, and handling meeting logistics.

• Draft, edit, and manage communications on behalf of the VP and senior IT leadership, including email correspondence, presentations, and internal memos.

Budget & Financial Tracking :

Assist in financial forecasting, reconciliation, and preparation of financial reports

Data Analysis & Reporting :

Collect, analyze, and interpret data to support departmental decision-making.

Prepare regular and ad hoc reports, dashboards, and data visualizations.

Operational Analysis & Improvement :

Implement administrative process enhancements and track outcomes.

Project Coordination :

Support organizational quality efforts by accepting responsibility for :

Other Secondary Functions :

Qualifications

Education :

Required Experience :

Preferred Experience :

Experience with enterprise systems (e.g., ERP, budgeting tools, data reporting platforms).

Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job

Licenses / Certification :

Knowledge :

Skills :

Strong organizational, analytical, and problem-solving skills.

High level of proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and collaboration tools (e.g., Teams, Zoom, SharePoint).

Excellent written and verbal communication skills.

Abilities :

For applicants who will perform this position in New York City or Westchester County, the proposed annual salary is $80,000.00p / yr. to $90,000.00p / yr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant's skills, job-related knowledge, and experience.

Position reporting into our New York location : $80,000 - $90,000

Positions reporting into our Rhode Island location : $72,000 - $82,000

Positions reporting into our Minnesota location : $72,000 - $82,000

Position reporting into our Delaware location : $65,000 - $75,000

Positions reporting into our Nebraska location : $65,000 - $75,000

Positions reporting into our Missouri location : $65,000 - $75,000