Accounts Payable Supervisor

Accounts Payable Supervisor

STG Inc Regular Pay Range : $76,000 - $83,000 Why choose us? As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses. Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region. What does STG Inc do? STG Inc. excels at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska, including wind energy installations, communication towers, and power systems for remote communities. All our work is guided by our mission to support the sustainable development of rural Alaska by delivering projects with the highest levels of professionalism, innovation, safety, and quality. We provide training and advancement paths that allow you to grow your career while delivering essential services to communities that need them most. STG Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect? As Accounts Payable Supervisor, you will work onsite in Anchorage, AK and will oversee the day-to-day operations of the Accounts Payable Department to ensure that vendor invoices, payments, and expense reports are processed accurately, efficiently, and in accordance with company and corporate accounting procedures. This role supervises the Accounts Payable Specialist and assists in resolving any issues with vendors, invoices, coding and any other issues that may arise. You will also perform general administrative tasks to support the day-to-day administrative operations of STG.

How will you do it?

• Supervise the A / P Departments personnel and oversee workflow to ensure high productivity and successful processing of all A / P invoices and A / P related duties.
• Oversee A / P process to ensure vendor invoices and employee expense reports are coded, approved and paid in a timely manner and in accordance with STG and Corporate accounting procedures.
• Act as a liaison between the Corporate Accounts Payable Department and STG to ensure accounting practices are in line with corporate procedures and all schedules are met in a timely manner.
• Annual review, maintenance and implementation of A / P SOP and other related SOPs.
• Process vendor credit applications and establish company credit accounts.
• Monitor vendor set up requests and obtain vendor information and W-9 forms.
• Final review and approval of all A / P vouchers for the company to ensure correct coding and data entry.
• Communicate with other departments to resolve invoice and payment discrepancies or concerns.
• Process employee expense reports using Costpoint TandE Module.
• Process vendor invoices in OnBase and Costpoint.
• Manage company credit card accounts.
• Request and cancel employee credit cards as needed.
• Complete monthly reconciliations of company credit card accounts.
• Submit asset purchases monthly to Calista for corporate tracking.
• Reconcile vendor statements with invoices received and contact vendors for invoice copies if needed.
• Communicate with vendors regarding payment status, discrepancies or other concerns as needed.
• Review weekly vendor payment check runs for timeliness and accuracy. Process weekly vendor payment check runs as needed.
• Act as a resource for all questions concerning A / P.
• Assist with month-end and year-end close processes.
• Audit A / P paper and electronic files.
• Greet and announce visitors promptly in a professional and friendly manner.
• Answer multi-line phone calls and direct calls in a professional and friendly manner.
• Book and log business travel and accommodation reservations for employees as needed.
• Support other staff with accounting issues as needed.
• Scan documents and save to shared server files.
• Enter data into Excel spreadsheets, Word documents, Smartsheet and various other business applications.
• Maintain paper and electronic filing systems for multiple companies.
• Work as a team-player with co-workers in a respectful and supportive manner.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Functions : The Accounts Payable Supervisor oversees the Accounts Payable department for STG, Inc., Terra Foundations, Inc., and Alaska Crane, Ltd and supervises the Accounts Payable Specialist.

Knowledge, Skills, and Abilities : Familiarity with ERP systems (e.g., Costpoint, OnBase) and office software (Excel, Word, Smartsheet) for financial data management. Knowledge of principles, practices, regulations and procedures related to purchasing and accounts payable. Knowledge of accounting principles, practices and methods as they apply to financial statements. Knowledge of month-end and year-end close processes and reconciliation procedures. Knowledge of principles and practices of business data process; application of electronic data processing to financial information