Executive Assistant SHADC5636637

Job Description :

The Executive Assistant assigned to the CFO and Chief of Administrative services and Chief Information systems is responsible for providing administrative support ensuring the smooth workflow and daily activities of the CFO and Chief of Administrative services and Chief Information systems, working with highly confidential information and matters. Acts as the primary point of contact for both internal and external constituencies, assists and represents the CFO and Chief of Administrative services and Chief Information systems in communicating with constituents, and handles multiple projects and other matters as they arise.

Essential Responsibilities

• Under the general direction of the Business Office Manager, the Executive Assistant performs a variety of complex, professional, analytical, and confidential Administration services. Duties include :
• Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information.
• Provides administrative support to the CFO and Chief of Administrative services and Chief Information systems and Senior Management such as prepare meeting minutes, reports, letters, memos and other correspondence.
• Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations.
• Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters.
• Compiles a variety of narrative, statistical, financial and other documentation as needed for various reports.
• Establishes, maintains, processes, and updates files, records, certificates, and / or other documents.
• Provides assistance and support in problem solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested.
• Track and report on Operations measures and targets
• Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and / or reports, which may be highly sensitive and confidential in nature.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Work flexible schedule and overtime as necessary.
• Secondary Responsibilities :
• Attend workshops, training and meetings as needed, and as requested.
• Perform other related duties as assigned by supervisor.

Qualifications :

Required education, experience, training

Preferred education, experience, training

Work Conditions :