Project Administrator

Employment Type :    Full-Time

FSLA :   Salary / Exempt

Division :   Project Management

Department :   Project Management

Reports to :    Senior Project Administrator / Project Executive

Supervisory Duties : No

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.

Responsibilities / Essential Functions

• Set up and management of Project Management website (Procore).
• Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
• Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.
• Create document logs for contracts.
• Assist project team with submittal and material delivery log upload and updates, dunning letters.
• Subcontractor change order processing and tracking.
• Assist with subcontractor insurance tracking.
• Finalize Owner contracts and Owner change orders through AIA software.
• Distribute Raving Fans surveys to clients and executives.
• Support with receiving / organizing closeout documentation and submitting to client.
• Review and submit expense reports for Project Management and Project Services Group personnel.
• Track certified payroll.
• Site office / trailer setup, order office supplies, shipping labels upon request.
• Provide assistance with conference call setup, notification, calendar events.
• Aid in meeting and event preparation, scheduling, and meeting minutes.
• General administrative support of project team members.

Key Skills

Required Experience