AP CoordinatorCalifornia - within a Philz Market in the SF Bay Area or Southern California

Accounts Payable Coordinator

At Philz, every role helps us Better Days and as our Accounts Payable Coordinator, you'll play a key role in keeping things running smoothly behind the scenes. You'll process invoices accurately and on time, build strong vendor relationships, and help us stay on top of our financial commitments. You'll also work with teams across the business to resolve discrepancies, support audits, and ensure compliance. This is a great opportunity to gain exposure to both administrative and professional experience while contributing to the growth of Philz.

If you're detail-oriented, collaborative, and ready to build your career with a mission-driven company, let's talk!

This is a 20 hours per week, remote position and you must be based in one of the following Philz markets - California (SF Bay Area or Southern California).

What You'll Do

Invoice & Payment Processing

• Review invoices for proper coding and approval routing; adjust as needed to ensure compliance with internal procedures and GAAP
• Coordinate, review, and upload invoices from third-party systems (e.g., Capturis, Service Channel) into the ERP system
• Clear payments in both the payment system and ERP system, as necessary
• Communicate overdue invoices or payment issues to the appropriate Accounting team member for resolution

Vendor & Record Management

Audit & General Support

What You'll Need

Compensation & Benefits

A reasonable estimate of the starting hourly rate for this part-time role is $25.00 to $30.00 per hour at 20 hours per week. Please note that the base pay will vary based on qualifications, previous experience, and work location.

When you join our team, we better your days through our benefits and support programs we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more!