Adult Education Program Assistant - Temporary, Casual

Category : : Casual

Subscribe : :

Department : : Continuing Ed, Training and Workforce Development

Locations : : Skokie, IL

Posted : : Oct 9, 2025

Closes : : Open Until Filled

Type : : Full Time Staff

Position ID : : 193760

About Oakton College :

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Explore career opportunities at Oakton College .

Job Description :

Basic Function and Responsibility :

Under general supervision, provide administrative and office support services to college administrators and have recurring contact with trustees, deans, faculty, students and public officials. Exercise discretion in the application of the handling of confidential material and records and use independent judgment in the application of established policies and procedures.

Characteristic Duties and Responsibilities :

1. Prepare correspondence, memos, and reports covering a wide range of subjects

for the administrator or own signature from notes, transcription belts or tapes and

handwritten copy.

2. Collect, compile, and prepare statistical data and sensitive information for reports, contracts, publications, etc., requiring some information and knowledge of college operations and activities.

3. Respond to inquiries, problems and complaints from faculty, staff, students and others.

4. Oversee the assembling of special materials such as class schedules, academic

calendar, board agendas and packets, catalog copy, budgets, technical and

financial reports.

5. Organize and maintain office subject files, confidential reports and records, and

enter all data to keep files current (attendance records, area rosters).

6. May interview and recommend for employment support staff and student employees.

Evaluate performance of student employees.

7. Initiate required forms and reports on a regular basis in accordance with college policy and practice.

8. Exercise discretion in application of handling or confidential materials.

9. Arrange meetings, take notes when required, and maintain appointment calendar.

10. Perform other duties as directed.

Supervision Received :

General supervision is received from designated supervisor.

Supervision Exercised :

Functional supervision may be exercised over support staff and student employees.

Requirements :

1. High school education including course work in office practice or an equivalent combination of training and experience is necessary.

2. Two years general administrative and office support experience is required.

3. Ability to utilize a keyboard to enter, retrieve and manipulate data is required.

4. Advanced word processing (Microsoft Word preferred), intermediate spreadsheet application (Microsoft Excel preferred), and beginning presentation application (Microsoft PowerPoint preferred) skills are required. Beginning database application skill (Microsoft Access preferred) is desired.

Additional Information :

Day / Hours of Position : Please specify exact days / hours - M-F 8 : 15am-5 : 00pm 40 hours per week

Location : Oakton College - Skokie campus -

Horly : $22.29

Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE / AA / M / F / D / V

Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity.

Out-of-State Employment Defined :

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment :

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.

Application Instructions :

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton College does not utilize E-Verify for employment eligibility verification.