Administrative Specialist

Administrative Specialist

As an Administrative Specialist you will provide expert administrative support to leaders and teams, ensuring smooth and efficient operations in a dynamic, fast-paced environment. Leveraging your discretion, organizational prowess, and proactive approach, you will manage multiple priorities, foster effective communication, and serve as a trusted resource for confidential and sensitive matters. This role may include supervising other administrative staff and supporting major projects, special events, and organizational initiatives.

Provide high-level, proactive administrative support to leadership and teams, exercising independent judgment and discretion in managing workload and priorities.

Independently coordinate complex calendars, schedule meetings and events, book conference rooms, and manage guest / visitor logistics.

Organize and deliver department or group events and special projects, ensuring successful execution from planning to completion.

Prepare meeting agendas, take notes, and summarize key information and action items for stakeholders.

Serve as the administrative point of contact, rapidly building rapport with internal and external partners.

Facilitate open channels for clear, concise communication, ensuring information is effectively distributed and understood across the organization.

Manage confidential information with the utmost discretion, adhering to Dow standards and Code of Business Conduct.

Supervise, coach, and mentor other administrative employees as needed, promoting a collaborative and inclusive team environment.

Arrange complex domestic and international travel and itineraries, accounting for time zone and cultural considerations.

Demonstrate advanced proficiency in business software and collaboration tools (e.g., Microsoft Office Suite, Dow Systems), staying current and providing training or troubleshooting as necessary.

Handle TER reporting and approvals, review compliance with company policies, and inform teams of discrepancies.

Act as a safety advocate within the team or facility, promoting Dow's safety behaviors and sometimes serving as safety warden or contact.

Effectively manage changing priorities, adapting quickly to new needs and proactively anticipating challenges.

Network with other administrative professionals to share best practices and drive continuous improvement.

Foster trust, partnerships, and positive relationships within and between teams to support organizational goals.

Lead with integrity, consistently modeling exceptional work ethic and motivating others.

Strive to simplify processes, seek feedback, and go beyond expectations to contribute to organizational success.