Executive Assistant (Executive Administrative)

Executive Administrative Assistant

Under general direction and federal oversight, the Department of Energy (DOE), National Nuclear Security Administration (NNSA), Defense Programs (DP), National Nuclear Security Administration (NNSA) has need of a full time, contractor-staffed, Executive Administrative Assistant to support the Stockpile Services Division (NA-122.4) within NA-10 (Office of Defense Programs). This is a primary assistant role in support of the NA-122.4 Leadership (i.e., Director and Deputy Director and other Federal staff as assigned. This mid-career level individual will be located at NNSA-ABQ / KAFB and collaborate with NA-122.4 administrative staff located at NNSA-HQ / FORS, their Executive Assistant counterparts supporting other NA-12 Programs / Offices, other (non-NA-12) NNSA Offices, and other (non-NNSA) staff as assigned. As a public-facing representative of the NA-122.4 Office Leadership, the individual is expected to convey a high degree of professionalism, be proactive in their support, demonstrate diplomacy and tact in their engagements, maintain confidentialities, and successfully work in classified and unclassified environments. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, and track actions. The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules, and procedures. The work performed is in support of the successful achievement of goals related to long term, multi-million-dollar programs within NA-122.4 and the NNSA Office of Defense Programs.

Preference is for an experienced individual with demonstrated experience performing in an Executive Administrative Assistant role, and with expertise working in government, DOE, DoD or military environments. Individuals are preferred to have experience working in a classified environment and relevant understanding of policies and procedures applicable to support government programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and contractor staff and leadership.

Experience / Qualifications

• Active DoD TS and / or DOE Q clearances highly desired
• DoD S and / or DOE L clearance individuals are also encouraged to apply.
• Bachelors degree in a related field desired. Associate degree and combination of work experience will be considered.
• Minimum of 5-7 years of related experience highly desired. Interagency experience desired.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings / correspondence for senior and executive management.
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and calendar / meeting management applications required and proficiency may be tested.
• Proficiency in federal travel system (e.g., Concur), federal timekeeping system, SharePoint, and Adobe Acrobat Pro desired.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware, and data in accordance with established procedures.
• Nuclear weapons program experience desired, however, not a requirement.

Key Attributes and Roles / Responsibilities