RECORDS SPECIALIST - 64057441

Records Specialist - 64057441

This is a highly independent position serving as a Records Technician for the Florida Department of Health Sarasota County Vital Statistics Office, under the supervision of the Vital Statistics Manager. The role is part of a team responsible for maintaining vital records (birth, death, and fetal death) in compliance with Florida Statutes and Department of Health policies, rules, and regulations. Training is provided. The person in this position must be able to correctly interpret Chapter 382, Florida Statutes, and Chapter 64V-1, Florida Administrative Code to perform duties as a Deputy Registrar in a large county health department. Independent decision-making is essential, as this individual handles direct inquiries from the public and provides technical assistance to local funeral home sub-registrars, hospital medical records personnel, medical examiner staff, birthing centers, midwives, funeral directors, and direct disposers, with minimal supervision.

Your Specific Responsibilities :

• Prepares certified copies of vital records for issuance to the public, funeral homes, and government agencies.
• Determines applicant eligibility, verifies identification, and processes applications for walk-in customers, faxed orders (for courier pickup), and telephone orders (charged to a credit card).
• Assists customers with amendment forms and procedures as needed.
• Enters each transaction into the EVitals computer system.
• Processes daily mail requests and VitalChek orders, determines applicant eligibility, and issues certified copies and receipts by return mail. Maintains a mail log in Microsoft Excel, recording all returned mail orders daily. This system is also used to track customer inquiries regarding order status.
• Performs secretarial duties, answers phones, maintains and organizes files and records, and orders supplies. Prepares correspondence and interprets regulations for the public and preparers of vital records. Maintains updated Microsoft Word lists of nursing homes, hospitals, and ALFs, and distributes them regularly to appropriate groups.
• Generates and verifies summary reports of daily financial activities entered into EVitals at the close of each business day. Prepares and distributes copies to the Fiscal and Vital Statistics departments according to established procedures.
• Performs records management duties, including processing birth and death amendments, shredding, and updating locator files.
• Attends team meetings, Health Department staff meetings, and participates in staff development activities as appropriate. Maintains client confidentiality in accordance with Florida Statutes and DOH policy. Performs related duties as necessary with flexible scheduling.

Required Knowledge, Skills, and Abilities :

Qualifications :

Where You Will Work :

William L. Little Health & Human Services Building (primary) 2200 Ringling Boulevard Sarasota, FL 34237 Robert L. Anderson Administrative Building (1-2 days / wk) 4000 Tamiami Trail S Venice, FL 34293

The Benefits of Working for the State of Florida :

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .