Operations Specialist

Job Description

Job Description

Positive Overview

We are seeking a highly organized and self-starting Operations Specialist to provide comprehensive strategic and administrative support to our senior leadership team and personnel. The ideal candidate will be a proactive, ambitious, and extremely detail-oriented professional with excellent communication and interpersonal skills. This role requires a high degree of discretion, confidentiality, and the ability to manage multiple workstreams in a fast-paced environment. A key requirement is proven expertise in Microsoft Word and Microsoft Excel, as demonstrated by relevant certifications and work samples. There will be tremendous opportunities for growth as the company continues to rapidly scale.Compensation and Work Schedule Annual Salary : $75,000.00 + Bonuses (subject to applicable withholdings)

Position Classification : Exempt

Employment Type : Full-time

Work Schedule and Location : Hybrid, working 3 days per week in the office. Must be located in the Philadelphia area

Key skills and qualifications

• 3+ years of experience in an administrative role, with prior experience supporting senior leadership and C-suite. Previous experience in Human Resources is a plus.
• Ability to function well in a high-paced environment; perform additional duties as assigned by management and executives.
• Must be highly proficient with office software suites, such as Microsoft Office (Word, Excel, PowerPoint) and other organizational and communication tools.
• Must possess exceptional abilities in organizing, prioritizing, and managing multiple tasks and projects at once to meet deadlines on time.
• Excellent verbal and written communication skills are required and is essential for corresponding with and representing the executive team.
• A proactive and independent problem-solver who can anticipate needs and handle unexpected challenges with a sense of urgency.
• Prior experience reviewing monthly P&L statements, managing / correcting GL accounts, and reporting on budget vs. actuals is preferred.

Key Responsibilities

Manage the performance review cycle efficiency.

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