Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to join our team in Latham, New York. In this long-term contract role, you will play a key part in ensuring efficient administrative operations and supporting various departments. This position is ideal for someone who thrives in a dynamic environment and enjoys contributing to process improvements.

Responsibilities :

Coordinate and schedule interviews efficiently, ensuring all logistics are handled smoothly.

Utilize Microsoft Office tools to manage administrative tasks and maintain organized records.

Track and report expenses.

Collaborate with different departments to assist in projects aimed at improving internal processes.

Deliver exceptional customer service by addressing inquiries and providing timely support.

Enter and manage data accurately to support various administrative functions.

Prepare detailed expense reports and ensure compliance with organizational policies.

Support team members with miscellaneous administrative tasks as needed.

Maintain a well-organized and welcoming office environment for employees and visitors.

Requirements :

Minimum of 1 year of experience in an administrative assistant role or similar position.

Proficiency in Microsoft Office Suite, including Excel, for managing and organizing data.

Strong skills in answering inbound calls and providing receptionist services.

Ability to perform accurate data entry and maintain detailed records.

Experience in expense tracking and reporting, with attention to detail.

Excellent organizational and multitasking abilities to manage multiple responsibilities.

Effective communication and customer service skills to support internal and external stakeholders.

Familiarity with administrative office procedures and best practices.