Office Assistant

Job Description

Job Description

We are looking for a reliable and detail-oriented Office Assistant to join our team in Boulder, Colorado. This long-term contract position involves supporting daily office operations and maintaining a smooth workflow in a small office environment. You will play a key role in ensuring the organization runs efficiently, handling administrative tasks, and assisting with basic troubleshooting and facility-related responsibilities.

Responsibilities :

• Manage office supplies and inventory, including purchasing necessary items using company credit cards.
• Approve cleaning invoices and monitor materials, coordinating with cleaners to ensure the office is well-stocked.
• Perform clerical tasks such as scanning documents, answering inbound calls, and handling email correspondence.
• Submit expense reports and ensure proper documentation of office expenditures.
• Access and manage the server room, including restarting equipment when required.
• Perform basic troubleshooting tasks, such as resetting breakers or addressing minor facility-related issues.
• Distribute incoming mail and ensure timely delivery of outgoing correspondence.
• Assist with administrative duties, including organizing files and maintaining records.
• Support building security by monitoring and addressing any related concerns.
• Train and utilize Airbase for expense management and approvals.
• Proven experience in administrative or office assistant roles.
• Proficiency in Microsoft Office Suite and other basic software tools.
• Strong organizational skills and attention to detail.
• Ability to troubleshoot minor technical and facility-related issues.
• Effective communication skills, both written and verbal.
• Familiarity with submitting expense reports and managing invoices.
• Capable of handling multiple tasks and prioritizing responsibilities.
• Reliable and able to work independently in a small office environment.