Executive Assistant to the President

Executive Assistant To The President

St. Bonaventure University (NY)

$50,000.00 - $62,400.00 Annually

St. Bonaventure, NY

Full Time

SBU is seeking an Executive Assistant to the President. This position provides executive-level support to the President and the operations of the Office of the President and provides administrative and project support to the Chief of Staff. Leads presidential calendar management, scheduling, travel, and event logistics; coordinates engagements originating from the President's Office (including Board of Trustees activities); and maintains accurate records, files, and resources. Executes a broad range of confidential, high-judgment administrative responsibilities requiring discretion, efficiency, and professional representation of the University.

Examples of Duties

Administrative Management & Office Operations

• Act as the initial point of contact for the Office of the President by receiving and responding to phone calls, emails, and in-person visitors; provide information, resolve routine inquiries, and direct communications to the appropriate personnel.
• Manage daily administrative operations of the President's Office, including scheduling, coordinating and adjusting appointments, meetings, conferences, and speaking engagements.
• Manage travel arrangements for the President (and spouse, if needed) including air travel, hotel and car reservations and local directions.
• Provide administrative and project support to the Chief of Staff, including calendar coordination for cross-functional meetings, document preparation and briefings, action-item tracking, and follow-ups to keep presidential priorities moving.
• Assist Chief of Staff with travel arrangements for other presidential staff and representatives.
• Maintain and track project and engagement lists; create and manage tracking systems, including master action lists to streamline workflow and optimize the President's time.
• Assess competing demands on the President's time, recommend prioritization, and manage follow-up actions.
• Maintain paper and electronic records and files for the President's Office and the Board of Trustees.
• Monitor and replenish office supplies and materials to support efficient office operations.

Event & Guest Coordination

Budget & Financial Management

Meeting & Communication Support

Governance & Board Support

University Governance, Commissions, Committees and Special Projects

Typical Qualifications

Education :

Bachelor's degree required.

Years of Experience :

Minimum of three years of executive-level support.

Knowledge, Skills, and Abilities

Supplemental Information

Full-time employees at SBU enjoy unparalleled Benefits

Abundance of Time off

Tuition Remission

Full Benefit package

Other Perks

St. Bonaventure University is committed to providing a comprehensive benefits program designed to attract and retain high-quality Faculty and Staff. To view an overview of the benefits offered at SBU for full time employees, click the link below :