Operations Assistant

Job Description

Job Description

Operations Assistant

Part-Time | 25 Hours / Week | In-Office Only (Atlanta)

Monday–Friday, flexible between 9AM–4PM

At DTSpade , we’re a specialized commercial real estate firm that helps clients make confident, strategic decisions about the spaces where they work, serve, and grow. From the people who heal us to those who educate, govern, and invest in our communities, our clients span a range of industries that make cities thrive.

We’re looking for an Operations Assistant  who’s sharp, organized, and energizing to work with. This is a part-time, in-office role that plays a key part in how our firm runs. You’ll support leadership, assist agents, interact with clients, and help keep day-to-day operations moving smoothly.

Because this role involves managing physical documents, greeting guests, and being the first point of contact at reception, a remote or hybrid option is not available. We know flexibility matters, but in this case, being on-site is essential—and you’ll be part of a collaborative, upbeat team that makes the office a great place to be.

If you love being the steady hand behind the scenes, enjoy creating order from chaos, and want to be part of a purpose-driven team, keep reading.

What You’ll Do

Be the Operational Glue

• Support internal operations across leadership, brokerage agents, and client service
• Triage emails, manage calendars, and book travel—mainly for our leadership team
• Answer phones professionally, route calls, and capture new leads in our CRM

Keep Documents & Systems Flowing

Make Meetings & Events Happen

Support Agents & Clients Directly

A Day in the Life

Morning

Review emails, update calendars, and check for urgent to-dos

Answer incoming call from a potential client, enter them into Pipedrive, and connect them with an agent

Update documents in Egnyte and send tour package for agent review

Afternoon

Prep PowerPoint slides for the Partners' weekly meeting

Assist with RSVPs for a team outing and print mailers for client follow-ups

Final inbox scan, tomorrow’s priorities set, and desk cleared

90-Day Success Plan

First 30 Days

Learn our systems : DocuSign, Egnyte, Pipedrive, Microsoft Office, Zoom, Adobe

Meet the team and shadow leadership to understand how we work

Take ownership of document prep and front desk responsibilities

By Day 60

Confidently manage scheduling, phone routing, and CRM lead entry

Lead weekly Partner meeting logistics (Zoom, deck, guest scheduling)

Independently assist agents with packages, templates, and printing

By Day 90

Proactively anticipate operational needs (before anyone asks)

Support events, reporting, and client materials with minimal direction

Be the go-to person for “how do I get this done?” around the office

What You Bring

You don’t need to check every single box—but to be successful in this role, you should bring a strong foundation in admin support and a mindset that’s organized, proactive, and people-focused.

Must-Haves

Bonus Experience (Nice to Have)

Logistics

Part-time : 25 hours / week

In-office only : At our Atlanta headquarters (1950 N Park Place SE, Bldg 500, Atlanta, GA 30339); No remote / hybrid work

Schedule : Monday to Friday between 9AM–4PM (flexible within that window)

While traditional benefits (like healthcare) aren't included for this part-time role, here’s what you do get :

Why DTSpade?

We’re a team that believes in excellence, integrity, and people who take pride in their work. You’ll be joining a firm where your role truly matters—not just to leadership, but to agents and clients alike. We’re growing fast, and we want someone who’s excited to grow with us.

Ready to Apply?

Send your resume and a quick note introducing yourself to careers@dtspade.com with subject line : Operations Assistant Application. We can’t wait to meet you!

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