Senior Document Formatting Specialist

This Opportunity

WSP is initiating a search for a full-time Senior Document Formatting Specialist , located near Freeport, ME and Fort Worth, TX . As part of the team, you will support technical authors, technical editors, and graphic designers by providing word processing, formatting, and document finalization nationally as part of our Visualization and Data Intelligence practice, a growing national business line focused on advancing and enhancing the quality of WSP client deliverables.

Our successful candidate must be a detailed-oriented self-starter with strong communication skills and is a team player who is comfortable working in a fast-paced, deadline-driven environment. The successful candidate will not only have the knowledge and experience to use and create Microsoft Word templates for a wide variety of documents but also will be able to troubleshoot problems when templates malfunction, and help authors achieve their layout goals. The successful candidate will enjoy the challenge of problem-solving and finding solutions to help project teams deliver the highest-quality documents to WSP clients. The successful candidate will be expected to exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Your Impact

Ability to quickly assess how a particular template is put together and work within those parameters to create a flawless final deliverable.

Ability to create new document templates from scratch.

Ability to use, create, and troubleshoot automated cross-references for figures and tables.

Ability to use, create, and troubleshoot Word styles.

Understanding of different types of layouts, such as mirror margins, print vs. electronic setup, and master tables of contents that draw from multiple files.

Experience using Adobe Acrobat to create PDFs, combining multiple files, creating bookmarks, creating live links in tables of contents, and troubleshooting when needed.

Ability to communicate effectively and congenially with project teams in a wide variety of fields.

Exceptional attention to detail.

Highly proficient at self-managing time and ability to be nimble in the face of shifting project schedules.

Ability to effectively interact with Project Managers, Task Leaders, and Senior Management.

Who You Are

Required Qualifications

High School Diploma and a minimum of 7+ years' experience working with advanced Microsoft Word functions in a professional context.

Proficiency with formatting in Microsoft PowerPoint.

Proficiency with formatting in Microsoft Excel.

Experience working in Microsoft SharePoint or similar shared document platform.

Experience working with WordsFlow.

Awareness of, interest in, or experience with ADA Section 508 document requirements.

Comfortable assisting with minor editorial revisions such as a global change to a project term or checking table keys.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race / Age / Color / Religion / Sex / Sexual Orientation / Gender Identity / National Origin / Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES :

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment / staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.