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Accounting Clerk - Data Entry

Accounting Clerk - Data Entry

Kona Fish CompanyKailua-Kona, HI, USA
26 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Aloha,

We would like you to join our experienced team at Kona Fish Company, the largest seafood company in Hawaii. Your talent and experience will play a pivotal role in ensuring the highest quality and diverse selection of seafood products for our customers. Kona Fish Company is known in the industry for delivering the highest quality seafood and having a solid reputation. We are looking for a dedicated team player with a successful track record.

This position is located in beautiful Kailua-Kona, Hawaii.

Position Summary :

We are seeking a detail-oriented Accounting Clerk to support our operations division with a strong focus on accurate inventory tracking and vendor invoice processing. This role is crucial in ensuring the seamless reconciliation of incoming fresh and frozen seafood shipments from multiple vendors, and the proper distribution of these products to local suppliers. The ideal candidate will have a strong foundation in accounting principles, an eye for detail, and the ability to collaborate with receiving teams to maintain precise financial records.

Key Responsibilities :

  • Receiving Reconciliation :

Verify and process invoices for fresh and frozen seafood shipments received via air freight.

  • Cross-check vendor invoices against purchase orders and receiving documents to ensure accuracy.
  • Communicate with vendors and internal teams to resolve discrepancies in product quantities, pricing, or missing documentation.
  • Inventory & Data Management :

    • Assist in tracking inventory costs and updates within the accounting system.

  • Support cycle counts and inventory audits by providing accurate receiving and cost data.
  • Work closely with warehouse and receiving personnel to ensure real-time updates on product arrivals.
  • Accounts Payable Support :

    • Ensure timely and accurate entry of vendor invoices into the accounting system.

  • Match invoices to receiving documentation and purchase orders before processing payments.
  • Prepare payment requests, credit memos, and adjustments as needed.
  • Operational Coordination :

    • Liaise with the purchasing and operations teams to track shipments, verify product quality, and confirm order fulfillment.

  • Work closely with the logistics team to document delays, damages, and rejected products.
  • Support compliance with company policies and industry regulations related to seafood receiving and accounting practices.
  • Reporting & Documentation :

    • Maintain organized and detailed records of all receiving transactions.

  • Prepare periodic reports on receiving discrepancies, vendor compliance, and cost variances.
  • Assist in month-end closing tasks by ensuring all receiving-related financial transactions are accurately recorded.

    • Qualifications :

  • Associate's degree in Accounting, Finance, or a related field preferred (or equivalent experience).
  • 1-3 years of experience in accounting, accounts payable, or inventory reconciliation, preferably in the seafood or perishable goods industry.
  • Familiarity with accounting software and inventory management systems.
  • Strong proficiency in Microsoft Excel and data entry.
  • Excellent attention to detail and problem-solving skills.
  • Ability to collaborate effectively with warehouse, purchasing, and vendor representatives.

    • This position is essential in maintaining the financial integrity of our receiving process and ensuring smooth operations in our seafood distribution network. If you thrive in a fast-paced environment and enjoy working with numbers while staying connected to the operational side of the business, we encourage you to apply.

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    Data Entry Clerk • Kailua-Kona, HI, USA