Procurement & Contracts Administrator- Construction

Procurement Manager

Turner & Townsend Heery is looking for a Procurement Manager to support a large-scale construction project. The ideal candidate has great communication skills and leadership skills.

Responsibilities :

This role manages all facets of the procurement and contract processes, including, but not limited to, the procurement of goods and services, professional services, construction contracts, and other contracts in accordance with all applicable federal, state, and local laws, policies and procedures.

Examples of Duties :

Areas of responsibility for the Procurement & Contracts Administrator include :

PROCUREMENT COMPLIANCE : Continuously reviews, develops, recommends, and implements client procurement policies, methodologies, and procedures to ensure compliance with the purchase of goods and services needed. Maintains integrity of the public procurement process and ensures procurement practices are consistent, open, and designed to encourage maximum competition while obtaining the best value. Collaborates with stakeholders to formulate short and long-term strategic procurement plans and strategies to maximize buying power and quality while striving to minimize inefficiencies and costs. Align procurement strategies and tactics to deliver outcomes consistent with client guiding principles / goals / success criteria.

PROCUREMENT PROCESSES : Determines appropriate procurement methods. Develops, writes, and issues solicitations for needed goods and services with various complexities. Receives and evaluates solicitation responses, and determines award, or recommends award, of contracts within delegated authority. Meets with supplier and bidder community to solicit input, discuss problems, mediate or resolve disputes, and negotiate solicitation and contract issues to perpetuate bidder confidence. Performs due diligence for proposed new vendors to support appropriate vendor selection in alignment with procurement policies and best practices. Facilitates and manages procurement processes to be in compliance with client and jurisdictional policies / requirements. Manage documentation to drive transparency and accountability of the procurement process in a public environment.

CONTRACT ADMINISTRATION : Conducts selection and contract negotiations with suppliers. Consults with legal counsel as needed. Presents contract recommendations to the client Board as required. Reviews, creates, maintains, administers and executes purchase orders, contracts, change orders, and other documents and provides a link between department managers, leadership, and legal counsel. Reviews and authorizes requests to waive or exempt competitive procurements for transactions that may not require government body authorization. Supports emergency preparedness and incident procurement. Ensures post-award administration of contracts, including monitoring performance, scope, and end dates and renewals.

CONSULTATION : Serves as primary internal expert on all matters pertaining to procurement and contract administration, including providing guidance to staff and key leadership (including client Boards) related to purchasing rules and guidelines, as well as solicitation, bid, and contract awards under public disclosure laws.

TRAINING : Serves as primary point of responsibility for support on understanding procurement processes involving external vendors, including technical procurement processes within the client's enterprise resource planning software (ERP). Develops training content and job aids to support staff who are assigned roles within the procurement process.

CONTRACT DOCUMENTATION : Streamlines and standardizes administrative processing to ensure proper documentation of all contracts and purchases, including archiving related records. Tracks contract terms and renewal actions, working with designated departmental representative to ensure appropriate actions are taken.

LEGISLATIVE RESEARCH : Researches and communicates on potential impacts of proposed legislative items related to procurement issues.

END OF YEAR PROCESSING : Monitors and closes purchase orders and terminates annual contracts as needed at year end. Participates in formal audit processes by providing requested documentation related to Requests for Proposals (RFPs) and other procurements.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications : Education :

Associate degree. Bachelor's degree in business, public administration, finance or related field preferred.

Experience :

Five years of experience in Oregon public procurement and contracting procedures.

Experience with AIA, DBIA and proprietary contract documents.

Experience with design-bid-build, CM / GC and Design-Build / Progressive Design-Build Procurement and Contracting

Certifications & Licensures :

Professional purchasing certification(s) through a nationally recognized association, such as Certified Public Purchasing Officer (CPPO), or Certified Professional Public Buyer (CPPB), or an equivalent certification, is preferred.

Additional Information :

• On site requirements might change based on clients needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV's will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.