Accounts Payable Clerk

About the Role

We are seeking a detail-oriented Accounts Payable Clerk to handle the accurate, timely processing of client-related expenses for a U.S.-based personal injury law firm. This role ensures vendors are paid on time, records are accurate in QuickBooks Online, and reconciliations between QuickBooks and Salesforce/Litify are completed regularly.

The ideal candidate will have at least 2 years of accounting or accounts payable experience with strong QuickBooks Online skills. Salesforce or Litify experience is a plus, but not required.

Key Responsibilities

Vendor and Expense Management

· Review expense submissions in Litify to ensure all required information and documentation is complete.

· Run daily unpaid expense reports and verify vendor details.

· Maintain up-to-date vendor records, including addresses and payment preferences.

Payment Processing

· Check Payments:

o Queue approved expenses in QuickBooks (including matter information in memo).

o Coordinate with California-based accounting staff for check printing and mailing.

· Credit Card Payments:

o Process vendor invoices using provided payment links.

o Record payment details in QuickBooks and mark as paid in Litify.

o Attach supporting documents in both systems.

Reconciliation and Reporting

· Request and review monthly vendor statements, reconciling with QuickBooks and Litify.

· Perform weekly QB vs. Salesforce/Litify reconciliations (daily if high volume).

· Maintain organized, accurate payment and reconciliation records.

Qualifications

· Minimum 2 years of accounting or accounts payable experience.

· Proficiency in QuickBooks Online (QBO) — required.

· Knowledge of accounting principles and accounts payable processes.

· Salesforce or Litify experience — preferred but not required (training provided).

· Strong proficiency with Microsoft Excel and Google Workspace.

· High attention to detail, organization, and accuracy.

· Ability to work independently and meet deadlines in a remote environment.

· Strong written and verbal English skills.

Work Schedule & Compensation

· Full-time remote position (Philippines preferred).

· Must be available to overlap with U.S. Pacific Time hours for at least 4 hours daily.

· Competitive salary based on experience.

· Paid training and growth opportunities.

Founded by attorneys Jason B. Javaheri and Yosi Yahoudai, the law firm of J&Y is committed to fighting for those who have been injured in an accident. Through our many years of personal injury practice, we know how difficult recovering can be as you try to get back to your normal routine. We will offer you our compassion and knowledge and give you peace of mind as we fight to obtain the compensation you deserve.

The law firm of J&Y serves clients in Los Angeles, San Diego, Orange County, San Bernardino County, San Francisco County, Sacramento County, and all of California. Our highly-skilled legal team will diligently serve your needs throughout the duration of your case.