Payroll Manager

Payroll Manager

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Job Location

15700 W Bluemound Rd, Brookfield, Wisconsin

Tracking Code

6343

Position Type

Full-Time / Regular

North Shore Bank is about helping families thrive, businesses grow and communities flourish. We are dedicated to championing our customers, empowering them to bank their best life, and supporting the community we all share. And it's our employees that make the difference. With offices located throughout eastern Wisconsin and northern Illinois, we offer a work culture that has been recognized as a Top Workplace thirteen times by the Milwaukee Journal Sentinel.

As a mutual company, North Shore Bank isn't publicly-owned, which means when we come to work every morning, our sole focus is on providing high-touch service to our customers and employees, and supporting our local communities. Are you looking for a company that places long-term growth ahead of short-term profits? Where you can put your customers first and think creatively to solve challenges? Where respect, integrity and being true to your word are valued and rewarded? This is the place.

SUMMARY : The Payroll Manager oversees payroll and leave administration for the Bank. Oversight for payroll includes the full range of payroll functions and responsibilities including tax and accounting reporting. Leave administration is integral with this role and coordinates these responsibilities with the HR Specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES : North Shore Bank's Position Descriptions are intended to describe only the major functions of the job. You may be expected to perform other duties specified by your manager. Everyone is expected to contribute whatever efforts necessary to operate efficiently and effectively to insure the success of the Bank.

Processes bi-weekly payroll for all employees and monthly payroll for various retirees, including all pre-payroll preparation, timekeeping auditing, submission and payroll related reporting.

Maintains regular contact with the payroll service provider, ensuring contract compliance and accurate and timely deliverables.

Ensures all systems and procedures are properly maintained and updated, in particular for purposes of ensuring accuracy for business continuity.

Manages accurate employee information such as payroll deductions by approving various life event changes and benefit payroll deduction changes.

Completes payroll reporting such as GL interface file preparation and accounting remittance; monthly GL reconciliations for Accounting, year-end and any off-cycle payroll reporting as necessary.

Administers FMLA and other leaves; provides regular communication with managers, employees, and others in order to fully facilitate the process and ensures proper payment of benefits (disability benefits / PTO / Paid Leave benefits, etc.).

Provides HRIS reports and analysis for payroll processes / reports.

Prepares various internal human resources reports and completes special projects as directed.

Completes all payroll related tax reconciliations and reporting, including oversight of year-end W2 processing and accuracy. Also ensures accurate and timely reporting for general ledger and journal entries for the Accounting department.

Ensures compliance with all legal requirements and satisfactory internal / external audit reviews.

Completes annual benefits open enrollment (in coordination with the HR Specialist), including managing the HR system enrollment processes, and ensures accuracy and timely reporting for all employees and vendors' interfaces.

Completes annual ACA reporting (in coordination with the HR Specialist), including creating, distributing and filing annual 1095-C's.

Conducts all necessary payroll compliance related tasks, reporting, and analysis.

Manages all year-end payroll and benefit related tasks and procedures to ensure accuracy and integrity of all data.

Completes all necessary audits (both internal and external audits) for payroll purposes (i.e., 401k and pension, payroll systems, etc.).

Resolves payroll-related questions or issues with employees and / or managers in timely manner.

Completes salary survey requests for the Chief HR Officer.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE :

High school diploma or its equivalent required. Ideal candidate has Certified Payroll Professional (CPP) designation. Minimum of 7 years of payroll processing experience required. Requires demonstrated ability to use discretion and sound judgment in a confidential HR role. Excellent computer skills with proficiency in MS Excel required. Proficiency with payroll and HR systems is required (prefer experience utilizing Ultimate Software / UKGPro).