Payroll Coordinator

Payroll Coordinator

Salary Range : $33.80 - $41.66 Hourly

Position Type : Full Time

Job Shift : Day

Overview : At Community Hospice & Health Services and its affiliates, Community Hospice & Health Services Foundation, and CHI Management, Inc. (herein referred to collectively as "CHHS") you will find a family-based and compassionate work environment. Our goal is to provide a wonderful work experience that allows our employees to thrive by feeling engaged and fulfilled each day. CHHS is the largest and oldest nonprofit hospice, palliative care, and support services provider in the Central Valley.

We are proud to indicate that CHHS has been supporting and providing compassionate and quality services to our community since 1979. Our mission is to embrace individuals and families facing life-changing journeys, enhancing quality of life for all. CHHS is accredited by Community Health Accredited Program (CHAP).

Payroll and Accounting Coordinator

Reports To : Finance Controller

Summary : The Payroll and Accounting Coordinator maintains the utmost confidentiality of all payroll information. The Payroll and Accounting Coordinator is responsible for, but not limited to, providing excellent customer service to all people and remains in compliance with all appropriate wage and hour laws while calculating employee's hours for bi-weekly payroll, processes manual paychecks for employees departing from the organization, and monitors Payroll and other Accounting related activities. In addition, provide general support to Accounting Team.

Responsibilities :

• Processes payroll on a bi-weekly basis in a timely.
• Record payroll journal entries in the finance accounting system and reconcile payroll accounts monthly.
• Transmit 403(b) retirement contributions to the plan administrator on a bi-weekly basis and reconcile the 403(b)-account monthly.
• Actively participate in retirement plan and financial audits by providing documentation related to retirement plan payroll items.
• Transmit employee and employer HSA contributions to the administering entity and reconcile the HSA account accordingly.
• Process Account Payable check requests for various vendor Invoices that include but are not limited to; Health Savings Accounts, Flexible Spending Accounts, and retirement plan contributions.
• When needed assist Supervisors with questions they may have regarding to timecards to ensure appropriate timecard processing. Processes reports to verify the status regarding to timecard employee and supervisor approvals and expense reimbursements.
• On a bi-weekly basis communicate with supervisors to let them know of timecards that need their approval. Additionally, communicate with supervisors regarding pending expenses that need approval for appropriate payroll processing.
• On a monthly basis reconcile benefit invoices.
• Upon request assemble a variety of reports using Paycom.
• When needed assist employees by answering questions regarding to payroll hours, garnishments, payroll deductions, accruals, retirement plan contributions, and other payroll related matters.
• Process finance accrual adjustments and other accrual tasks when needed.
• Answers Department heads questions regarding payroll matters.
• Assist the Accounting team with month-end close journal entries and reconciliation of general ledger accounts.
• Quarterly basis or when requested reply to CA Unemployment Development request for payroll information for a variety of job titles and record unemployment expense Journal Entry.
• Performs other duties and projects as assigned to support Payroll and Accounting.

Success Factors :

Qualifications :

Work Environment : This position works in an office environment using a computer and general office equipment.

Work Schedule : Position is required to work a regularly scheduled 40-hour workweek. Position is non-exempt