Purchasing Representative (Portland)

Company Overview

Z Collection is an established local distributor dedicated to bringing exceptional stone, tile, and mosaic products to the design industry. We value creativity, teamwork, and strong relationships with our suppliers and clients. Were seeking a motivated, detail-oriented, self-starter individual to join our Purchasing Department. Our mission is to deliver exceptional service and innovative solutions to our customers while maintaining a commitment to sustainability and quality.

Summary

The Purchasing Representative will manage purchase orders and supplier relationships while ensuring accuracy and efficiency in our procurement processes. This role is key to keeping our supply chain moving smoothly and requires strong organizational skills, accuracy, and a proactive attitude. As part of a small but dynamic team, this individual will also assist with day-to-day office tasks, supporting the overall success of the company. This person will directly report to the General Manager.

Responsibilities

• Manage purchasing activities for stone and tile products, ensuring timely procurement and delivery.
• Negotiate contracts with suppliers to secure favorable terms.
• Monitor inventory levels and coordinate with supply chain management to optimize stock.
• Utilize ERP systems for effective materials management.
• Conduct market research to identify potential suppliers and sourcing opportunities.
• Collaborate with logistics teams to ensure efficient product delivery.
• Analyze purchasing data to identify trends and improve procurement strategies.
• Enter and process all local and international purchase orders in the ERP system.
• Review and verify order confirmations, ensuring accuracy against purchase orders.
• Match purchase orders (POs) with proforma invoices (PIs).
• Track shipments, monitor ETAs, and update records accordingly.
• Generate and assign SKUs for new products in the system.
• Maintain oversight of supplier credits, returns, and account reconciliation.
• Foster and grow relationships with suppliers; attend product and purchasing meetings.
• Collaborate cross-functionally to ensure smooth communication between purchasing, operations, and sales.
• Assist with day-to-day office-related tasks as needed
• Proven experience as a Purchasing Agent or similar role in the distribution industry.
• Strong negotiation skills and experience with contract management.
• Proficiency in ERP systems and materials management tools.
• Excellent analytical skills with the ability to interpret data effectively.
• Strong communication skills, both verbal and written.
• Ability to work collaboratively within a team environment.
• If you're ready to take your career to the next level with a company that values innovation and quality, we invite you to apply today! Join us , where your expertise will make a difference.

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Paid time off

Vision insurance

Work Location : In person

Z Collection HQ

2750 NW 31st Ave Portland, OR 97210

Not a remote position, please don't apply if remote work is needed.