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Office Manager / Project Coordinator

Office Manager / Project Coordinator

N2W Engineering, Inc.Irvine, CA, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Position

Office Manager / Project Coordinator

Compensation (Annually)

TBD – Depending on Experience

Job Type

Full-Time Exempt

Benefits (all subject to probationary periods)

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life and AD&D insurance
  • Retirement savings plan
  • Paid Holidays
  • Personal Time Off (“PTO”)

About N2W Engineering, Inc.

Join a fast-growing, dynamic team where opportunities for professional growth and entrepreneurial advancement are limitless. At N2W Engineering, we bring together over 100 years of combined expertise in consulting engineering, hardware development, construction management, system operations, and financial analysis to deliver end-to-end solutions for complex infrastructure challenges.

We design and manage projects across diverse sectors, including water, wastewater, solid waste, transportation, energy, manufacturing, oil & gas, and hospitality. Our team members come from organizations consistently ranked among the best in engineering, design, construction, and operations. This background equips us to deliver industry-leading methodologies and hands-on expertise to our clients.

At N2W, we believe in a partnership rooted in Trust, Integrity, Generosity, Efficiency, and Responsiveness — providing both our clients and employees with an endless list of possibilities.

Position Overview

N2W Engineering is seeking a highly organized and trustworthy Office Manager / Project Coordinator to join our team in Irvine, CA. This individual will play a key role in supporting both corporate operations and project delivery, ensuring the smooth and efficient functioning of our office and field teams.

This role requires a high degree of discretion and attention to detail, as it involves access to confidential company and financial information. The ideal candidate will be proactive, technology-savvy, and capable of balancing administrative, accounting, and project coordination responsibilities.

The Office Manager / Project Coordinator will report directly to the Chief Financial Officer (CFO) and support the company’s leadership, engineers, and field operations staff across multiple departments.

Key Responsibilities

  • Manage day-to-day office operations, including reception, office supplies, and vendor coordination
  • Handle company invoicing, accounts payable (AP), and accounts receivable (AR) processes
  • Support cost accounting and financial reporting in collaboration with the CFO
  • Coordinate employee onboarding, benefit enrollment, and HR-related documentation
  • Maintain accurate project records and assist with project setup in accounting and management systems
  • Assist with proposal preparation, formatting, and submission to clients
  • Create and track new projects, ensuring budgets, billing, and documentation are aligned
  • Support engineering staff with administrative and logistical needs for project execution
  • Provide scheduling and document control assistance to field service technicians and operators
  • Answer phones, greet visitors, and maintain a professional front-office presence
  • Support continuous improvement in office procedures, digital tools, and collaboration systems

    • Qualifications

    Required :

  • Bachelor’s degree or equivalent relevant experience
  • Minimum 3–5 years of experience in office management, project coordination, or administrative support in a professional environment
  • Demonstrated trustworthiness and discretion handling confidential or financial information
  • Strong proficiency with Microsoft 365 (Excel, Word, Teams, Outlook, OneDrive) and accounting / ERP systems (QuickBooks or similar)
  • Excellent organizational, time management, and communication skills
  • Detail-oriented and able to manage multiple priorities simultaneously
  • Professional demeanor and customer service orientation

    • Preferred :

  • Experience working in the engineering, construction, or environmental services industry
  • Familiarity with invoicing workflows, cost accounting, and job-cost tracking
  • Understanding of HR or payroll systems (e.g., Insperity, ADP, or similar platforms)
  • Experience supporting proposal development and document formatting

    • Why Join N2W?

  • Work on high-impact infrastructure projects that shape communities.
  • Collaborate with some of the top talent in engineering and operations.
  • Thrive in an entrepreneurial, growth-focused environment.
  • Make a real impact — on projects, clients, and the future of water and wastewater innovation.
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