Accounts Payable Coordinator

Bermuda Village
142 Bermuda Village Drive

Advance, NC

Bermuda Village Retirement Community is located in the beautiful, gated Bermuda Run neighborhood in Advance, NC. At Bermuda Village our number one priority is our Residents. We offer an unparalleled quality of life at all levels of retirement. We have created a community that allows our residents to do as much, or as little, as they like while offering the ability to age in a place with all levels of care. We welcome you to join our team and find your place here as we have many opportunities for your career to grow.

Bermuda Village is a vaccinated employer. As such, prospective new hires will be required to provide proof of vaccination or be willing to receive the COVID-19 vaccination by date of hire unless new hire has an approved exemption form completed upon hire.

Job Overview:

We are seeking a detail-oriented and organized Bookkeeper tojoin our team. The Bookkeeper will be responsible for recording and maintainingfinancial transactions, such as purchases, expenses, invoices, and payments.They will record financial data into general ledgers, which will be used toproduce the balance sheet and income statement and maintain a smooth workflowwithin the department.

Benefits:

• Paid Time Off with Rollover*
• Health Insurance, Dental Insurance, and Vision Insurance*
• Short-Term/Long-Term Disability Insurance; Varity of Supplemental Insurances Available*
• Company Paid Life Insurance*
• Employee Assistance Programs*
• 401k Retirement Savings
• Holiday Pay Benefits
• CNA Class Tuition Reimbursement
• Referral Bonuses (If referred please include referrers name on application to receive this benefit)

*Some benefits may only be eligible to full-time team members.

Responsibilities:

• Receive and review invoices for accuracy,completeness, and appropriate approvals
• Code and enter invoices into the accounting systemin a timely manner
• Resolve discrepancies and issues with vendors andinternal departments
• Prepare and process weekly, bi-weekly, or monthlypayments via checks, electronic transfers, and other methods
• Reconcile payment transactions and ensure properdocumentation and authorization
• Coordinate with supervisor and the CEO to schedulevendor payments based on company's cash flow analysis
• Communicate with vendors regarding invoiceinquiries, discrepancies, and payment-related matters
• Establish and maintain positive relationships withvendors to ensure smooth processing of payments
• Reconcile company credit card charges with chargereceipts and ensures compliance with company policies and timely reimbursement
• Assist in the processing of employee expensereports, ensuring compliance with company policies and timely reimbursements
• Reconcile accounts payable transactions and vendorstatements and resolve any outstanding issues
• Provide necessary reports and documentation formonth-end financial close
• Maintain accurate and organized accounts payablerecords
• Assist with the development and improvement ofaccounts payable processes and procedures
• Ensure compliance with company policies,procedures, and relevant accounting standards
• Enter new vendor information and maintain vendorrecords with the appropriate tax filing status
• Obtain and maintain W-9 forms for all vendors asappropriate
• Process year end 1099 forms in accordance with IRSregulations and guidelines
• Process Sales and use tax reporting monthly
• Strong attention to detail and accuracy
• Excellent organizational and time managementskills
• Effective communication and interpersonal skills
• Analytical and problem-solving abilities
• Ability to work independently and collaborativelyin a team
• Adaptability to a dynamic work environment
• High level of integrity and confidentiality
• Stay updated on changes in accounting regulationsrelated to accounts payable
• Performs other accounting and administrativeduties as assigned by supervisor

Required Qualifications:

• Proven experience in accounts payable or a similarfinancial role
• High School diploma or equivalent. (GED)
• Knowledge of accounting principles and practices

Preferred Qualifications:

• Familiarity with Sage Intacct preferred
• Associate or bachelor's degree in accounting,Finance, or a related field preferred
• Minimum of 2 years of experience in accountspayable, bookkeeping, or a similar financial role

Physical Requirements &Working Conditions:

• Ability to sit for extended periods while workingon a computer
• Frequent use of hands for typing, filing, andhandling paperwork
• Occasional standing, walking, and reaching toretrieve or store documents
• Ability to lift and carry office supplies, files,or small packages (up to 15lbs.)
• Visual acuity to read invoices, financialdocuments, and computer screens
• Ability to communicate clearly in person, over thephone, and via email
• Occasional bending, kneeling, or crouching toaccess lower file drawers
• Including but not limited to sitting/standing inplace for short/long periods at a time, repetitive use of hands, fingers,wrists, arms, frequent walking, bending, reaching, stooping, squatting,pushing/pulling/lifting 25+lbs. High people interaction, bright and lowlighting, loud noises, fluctuating temperatures, exposure to odors communicableillness/disease and other related infectious contagions found in ahealthcare/residential setting

Bermuda Village is an Equal Opportunity Employer