Administrative Coordinator

Administrative Support Role

Responsibilities include, but are not limited to :

• Provide administrative support to approximately 60+ employees primarily located or assigned to RTX BBN Technologies, Middletown, RI office.
• Answer main phone line direct calls and take calls from a multipoint phone system.
• Serve as backup for administrative support to another location when required.
• Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
• Register and greet visitors in accordance with company requirements in approved Visitor Management System.
• Receive packages, enter goods receipts when required and coordinate pickups.
• Maintain security protocols for the front desk area.
• Provide all reception duties including maintaining the front lobby area and surroundings.
• Maintain tidy kitchens and supply areas.
• Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
• Escorting visitors when necessary.
• Maintain team calendars for events, vacation, and travel.
• Become subject matter expert for travel related business team policies and procedures as it relates to the performance of this position.
• Coordinate and collaborate on internal meetings and functions, including arranging visitors and ordering and / or setting up catered food.
• Create and process trip / expense reports and vendor check reimbursements in accordance with policy.
• Maintain log of ongoing and outstanding travel claims ensuring they are acted upon within policy timelines.
• Arrange / assist with travel reservations as necessary and within corporate policy.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate Export paperwork requirements as necessary, up to and including any requirements for Business Courtesies or the Raytheon Global Export Management System(RGEMS).
• Assist in maintaining company document repositories.
• Assist Facility Manager and / or Supervisor as needed for all on site requests including vendor communications and coordination of maintenance requirements.
• Provide support, guidance and / or drive for evolving business changes, process improvements and the like.
• Serve as Government Property Coordinator for company site and backup for others as needed.
• Maintain conference room calendars, printers, fax machines and copy machines.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Coordinate and participate with other areas of the business as needed and required to foster a unified environment.

Candidates should expect that they may be required to travel to a BBN, RTX, teammate, or customer site for meetings or other business-related activities.

What You Will Learn :

Qualifications You Must Have :

Qualifications We Prefer :

What We Offer Benefits (focus on unique benefits vs. standard) :

This position is 100% Onsite at our Middletown, RI office.

To help you achieve your goals, BBN will provide :

The salary range for this role is 40,000 USD - 82,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education / training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and / or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and / or the company's performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.