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Mailroom Operations and Logistics Coordinator, Dallas, TX (Onsite)

Mailroom Operations and Logistics Coordinator, Dallas, TX (Onsite)

Azaaki, LLCDallas, TX, United States
22 hours ago
Job type
  • Full-time
  • Quick Apply
Job description

Job Title : Mailroom Operations and Logistics Coordinator

Location : Dallas, TX 75234 (Onsite)

Duration : 6 months 1 year

PAY RATE : $20.00 - 25.00 / hr. W2 All Inclusive

Work Hours : Monday Friday, 8 : 00 AM 5 : 00 PM

GENERAL FUNCTION

Organizes, coordinates, and implements office process and procedures to ensure organizational effectiveness and efficiency. Supports print device and mail services , office and supply inventory management , conference room / AV support , and general office administration . This is a hands-on, physically active role requiring experience in mailroom operations , shipping / receiving , and logistics coordination .

The ideal candidate is an energetic, detail-oriented professional who can wear multiple hats, is well organized , and enjoys the administrative and operational challenges of supporting a diverse office environment.

MAJOR DUTIES AND RESPONSIBILITIES

PRINT DEVICE & MAIL / SHIPPING & RECEIVING SERVICES

Print Device

  • Deliver paper for office equipment such as printers, copiers, and fax machines.
  • Act as the first responder for printer issues and escalate to tech services when needed.
  • Ensure proper maintenance and usage of all equipment and supplies.

Mail / Shipping & Receiving

  • Process all outgoing USPS and FedEx packages (business use only).
  • Verify, sign, and record all incoming / outgoing accountable mail (FedEx, DHL, UPS, Express, Registered, Certified, Insured, Custom Design Mail).
  • Sort and deliver incoming U.S. Postal Service mail to departments.
  • Deliver and obtain signatures for all accountable mail pieces.
  • Handle rush pick-up / delivery requests for internal and outgoing correspondence.
  • Maintain and provide specialized mailing forms (Express, Registered, Certified, Insured).
  • Coordinate with external vendors (FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain) to maintain mail center operations.
  • Update vendor address lists to improve delivery accuracy.

    • CONFERENCE CENTER SUPPORT

  • Coordinate audio-visual equipment and prepare facilities for meetings (Skype, WebEx, teleconference, VTC).
  • Ensure proper maintenance and usage of AV equipment and supplies.
  • Prepare coffee and snacks for meetings as requested.

    • PRIORITY FOCUS RESPONSIBILITIES

  • Receive and sort packages by department (600 900 packages daily).
  • Receive mail , open and determine recipient if not defined.
  • Manage mail tracking software and update records.
  • Perform post office runs when required.
  • Monitor campus print devices and submit paper / supply orders.
  • Act as first point of contact for Tier 1 printer issues ; escalate Tier 2 service calls.
  • Monitor and replenish office supplies, toner, and paper stock .
  • Coordinate large conference room schedules .
  • Assist with campus services , including fitness center , coffee stations , and micro-markets .
  • Report facility or equipment issues to the Facility Manager .

    • REQUIREMENTS

  • MUST HAVE prior Mailroom experience - resumes without it will be declined.
  • Physically capable of lifting up to 25 lbs and standing for long periods.
  • Experience handling high-volume mail and package distribution (600 900 daily).
  • Strong organizational and time management skills .
  • Proficiency with mail tracking systems , vendor coordination , and shipping software .
  • Basic computer and MS Office knowledge .
  • Ability to work independently , manage multiple priorities, and maintain a high level of accuracy.
  • Strong communication and teamwork skills .
  • Must pass background check and 5-panel drug screening .

    • PREFERRED QUALIFICATIONS

  • Experience in corporate facilities , logistics , or shipping and receiving roles.
  • Familiarity with office supply and inventory management systems .
  • Experience using Neopost, FedEx Ship Manager, or similar mailing tools .
  • Prior exposure to conference room and AV support functions.

    • CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

    Please fill out the below matrix while applying. Use a scale of 1 (Beginner) to 10 (Expert) for the Self-Rating column.

    Skill / Requirement

    Required / Preferred

    Self-Rating (1 10)

    Years of Experience

    Additional Notes / Comments

    Mailroom Operations & Sorting

    Required

    Shipping & Receiving (FedEx, UPS, DHL, USPS)

    Required

    High-Volume Package Handling (600 900 / day)

    Required

    Physical Capability (Lifting up to 25 lbs, On Feet)

    Required

    Mail Tracking Software / Record Keeping

    Required

    Printer / Copier Paper Supply & Tier 1 Support

    Required

    Vendor Coordination (FedEx, DHL, Staples, etc.)

    Required

    Organizational & Time Management Skills

    Required

    Communication & Team Collaboration

    Required

    Microsoft Office & Basic Computer Skills

    Required

    Conference Room & AV Equipment Support

    Preferred

    Facilities / Office Supply Inventory Management

    Preferred

    Neopost / Shipping Software Experience

    Preferred

    Corporate Facilities or Logistics Experience

    Preferred

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    Mailroom Coordinator • Dallas, TX, United States

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