Executive Assistant, New York Magazine Job at Vox Media in Washington

Overview Executive Assistant, New York Magazine

New York, NY

New York Magazine obsessively chronicles the ideas, people, and cultural events that are reshaping our world. The New York brand includes the groundbreaking magazine New York , published biweekly in print, and six verticals : Intelligencer, The Cut, Vulture, The Strategist, Curbed, and Grub Street. New York Magazine is part of Vox Media. We guide our audience from discovery to obsession, inspiring conversations about what’s now, what’s next, and what’s possible.

We are committed to diversity, equity, and inclusion in our organization and media, and this applies to our candidates, teams, storytelling, and platforms, products, and partnerships.

What You’ll Do Executive and Editorial Support

Extensive calendaring and scheduling of internal and external meetings as well as personal calendaring for the editor-in-chief

Facilitate regular editorial meetings and share relevant resources on a timely basis, maintaining an organized system

Occasional business travel planning for international and domestic travel, including complex itineraries with last-minute changes

Process expenses for executives in a timely manner

Handle requests for meetings and office support quickly and proactively

Follow through on tasks to successful completion, often under deadline pressure

Handle sensitive information with discretion and maintain confidentiality at all times

Act as a gatekeeper for the executive’s time and attention

Partner with other Operations Teams including HR, Finance / Accounting, IT and Facilities on projects as needed

New York Magazine Office Management

Work with Vox Media’s office ops team to oversee daily newsroom operations

Welcome new staff on their first day, prepare desks, and show them around

Support office culture and serve as a go-to resource for team members

Facilitate student group tours with the hosting editor for smooth visits

Provide shipping support (e.g., FedEx labels) and liaise with office ops for in-person needs

New York Magazine Operations

Manage the magazine’s corporate card and process invoices monthly

Oversee subscriptions and memberships, ensuring staff access to agreements

Coordinate and execute monthly all-hands meetings and external gatherings

Who You Are SUCCESS WILL LOOK LIKE :

You are reliable — punctual, regular, and consistent

You look ahead and are proactive when conflicts arise

You are a team player — no job is too small

Must Haves

2+ years in media, with a deep understanding and interest in the industry

Experience assisting executives in a fast-paced environment; office management skills a plus

Strong ethics, integrity, and discretion

Ability to thrive in a fast-paced, dynamic environment with humor and grace

Experience with Mac computers and advanced knowledge of Google Calendar and Google Apps

Proven ability to prioritize and meet deadlines with high accuracy

Strong analytical and problem-solving skills

Complete confidentiality on all business matters

Willingness to learn new technologies to improve effectiveness

You are reliable — punctual, regular, and consistent attendance

Ability to work independently, use initiative, and escalate challenging situations when needed

Note : This combined role requires a proactive and versatile individual who can switch between supporting executives and managing office operations.

If you think you have what it takes but don’t meet every single point, please apply with a cover letter explaining how your unique skills would benefit the Vox Media team.

Where You’ll Work This job is based in our New York City office .

Why Vox Media? What We Offer

This is a permanent, full-time position. This job is benefits-eligible. We provide comprehensive benefits to support our employees. More information about benefits can be found here.

Our DEI+ Commitment Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves. We keep our diversity data public for accountability and transparency. Learn more about our values and corporate citizenship.

Vox Media is an Equal Opportunity Employer. We consider all qualified applicants regardless of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, veteran status, age, or any other status protected by law. We will consider candidates with criminal histories in accordance with Fair Chance laws and provide reasonable accommodations during the application process. If you require an accommodation, contact our People & Culture team (recruitment@voxmedia.com).

What Comes Next Our recruiting team will review applications promptly. They will contact you from @voxmedia.com email addresses. Learn about how our recruiting team operates and how to protect yourself from recruitment fraud here.

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