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Executive Assistant to CEO

Executive Assistant to CEO

DELFI Diagnostics, Inc.Palo Alto, CA, US
9 days ago
Job type
  • Permanent
Job description

Job Description

Job Description

About Us

DELFI Diagnostics, Inc. (DELFI Diagnostics) is developing next-generation, blood-based tests that are reliable, accessible and deliver a new way to help detect cancer. Employing advanced machine-learning methods to whole-genome sequencing data, the DELFI ("DNA EvaLuation of Fragments for early Interception") platform is built to address the highest-burden health challenges. DELFI Diagnostics prioritizes solutions that have the potential to save lives on a global scale, including for historically underserved populations. DELFI Diagnostics’ platform relies on fragmentomics – the discovery that cancer cells are more chaotic than normal cells and, when they die, leave behind tell-tale patterns and characteristics of cell-free DNA (cfDNA) fragments. FirstLook Lung, for individuals eligible for lung cancer screening, is DELFI Diagnostics’ first laboratory-developed screening test and can be part of routine blood work. FirstLook Lung uses millions of data points to reliably identify individuals who may have cancer detected through low-dose CT, including early stage disease with a negative predictive value of 99.8 percent. This test has not been cleared or approved by the FDA.

In our passionate pursuit to radically improve health outcomes, we serve humanity when we :

Lead with Science, Anchor in Pragmatism : We pioneer life-changing science by ensuring quality, transparency, and rigor at all times. We explore thoughtfully, experiment smartly, and deliver impact with conviction.

Build With & For All : We embrace diverse backgrounds to innovate and achieve together. We are not just building a product - we aim to disrupt the path of cancer for all - no matter geography or socioeconomic class

Put We over I : We are a home for high-performing people. Through teamwork, we build collective intelligence. Each of us wins when those we serve and those who serve with us win. We show up with empathy, humility, and integrity at every step of the journey.

DELFI has 1-2 designated in-office working days each week for employees who live within within 50 miles of Palo Alto CA or Baltimore MD offices

About the Role

DELFI Diagnostics is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. This contract-to-hire position offers a unique opportunity for an ambitious professional with Chief of Staff aspirations to gain broad exposure to executive leadership, strategic initiatives, and company operation.

What You'll Do

Executive Support

  • Manage CEO's complex calendar, prioritizing meetings and optimizing time allocation across strategic priorities
  • Manage CFO’s calendar and activities related to fundraising and investor relations
  • Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
  • Prepare briefing materials, presentations, and correspondence for executive meetings
  • Handle confidential information with discretion and professionalism
  • Serve as a liaison between the CEO and internal / external stakeholders

Board of Directors Support

  • Schedule and coordinate Board meetings, including logistics, materials preparation, and minute-taking
  • In coordination with the Board Secretary, manage Board communications and ensure timely distribution of meeting materials
  • Track action items and follow up on Board-related deliverables

    • Strategic Project Support

  • Contribute to special projects and strategic initiatives as assigned
  • Help drive key initiatives to completion across multiple departments

    • Who You Are What You'll Bring

  • You anticipate needs before they arise and proactively solve problems
  • You excel at reading between the lines and understanding the broader context of requests and challenges
  • You don't just identify problems—you bring thoughtful, actionable solutions to the table
  • You navigate ambiguity with confidence, adapting your approach based on situational nuances
  • You thrive in fast-paced, dynamic environments where priorities can shift quickly
  • You communicate clearly and professionally with stakeholders at all levels
  • You take ownership of your work and follow through on commitments
  • You're eager to learn and grow into broader strategic responsibilities
  • You maintain composure under pressure
  • You show aptitude and ambition to expand business skills through education, training, and project work

    • What You'll Bring

  • 5+ years of experience supporting C-level executives, preferably in biotech, healthcare, or high-growth startup environments
  • Bachelor's degree required
  • Exceptional organizational skills with ability to manage multiple priorities simultaneously
  • Outstanding written and verbal communication skills
  • Advanced proficiency in Microsoft Office Suite and Google Workspace
  • Demonstrated ability to handle confidential information with discretion
  • Strong business acumen and ability to understand complex organizational dynamics
  • Proven experience with nuanced, contextual problem-solving in ambiguous situations where standard solutions don't apply
  • Solutions-oriented mindset with track record of identifying creative approaches to complex challenges

    • What We Offer

  • Opportunity to work directly with executive leadership at an innovative diagnostics company
  • Exposure to strategic decision-making, fundraising, and Board operations
  • Clear path to Chief of Staff role for the right candidate
  • Contract-to-hire structure with potential for permanent placement
  • Collaborative and mission-driven culture focused on saving lives through early cancer detection

    • Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skillset, years & depth of experience, certifications & relevant education, geography.

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

    This position is not eligible for agency partnership. Resumes and outreach from staffing representatives will be declined.

    We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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    Executive Assistant • Palo Alto, CA, US