Experience Office Assistant

Ventura Custom Homes is seeking a highly organized and proactive Office Assistant to join our growing team. This multifaceted role will support office operations, provide administrative assistance to the interior design team, and assist field superintendents with critical construction-related administrative tasks.

Key Responsibilities:

• Coordinate and direct day-to-day office activities, ensuring efficient workflow and communication across departments.
• Provide administrative support to the interior design team for project documentation, scheduling, procurement, and vendor coordination.
• Assist field superintendents with construction documentation, permits, scheduling, and job tracking.
• Maintain and organize digital and physical files related to project management, design, and construction.
• Monitor office supply inventory and assist with facility-related needs.
• Maintain professional communication with clients, vendors, and contractors.
• Use QuickBooks and Microsoft Office Suite for administrative, accounting, and reporting tasks.
  
  

Qualifications:

• Bachelor’s degree in Business Administration, Construction Management, Interior Design, or a related field preferred.
• Minimum of 2 years of experience in a professional construction firm or similar fast-paced environment.
• Proven project management and multitasking abilities.
• Exceptional organizational skills, attention to detail, and follow-through.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks.
• Strong interpersonal communication skills with a high degree of professionalism.
• Ability to manage multiple priorities while maintaining a high standard of work quality.