Senior Executive Assistant

Overview

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Responsibilities

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions.
• Administer and maintain highly confidential and specialized information utilizing an in?depth understanding of organizational policies, procedures, and operations.
• Perform administrative duties including phone coverage, meeting coordination (catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Prepare Board of Directors books for applicable sub-committees in a timely fashion, including preparing agenda, rolling forward applicable files, requesting and collecting deliverables, and ultimate creation of physical board books, and posting of electronic book to Board of Directors portal.
• Coordinate global travel arrangements for maximum cost effectiveness, including processing visa applications, adhering to security travel advisories and charter travel arrangements. Prepare travel packages including Agenda, Schedule, and Reservation details.
• Schedule appointments and coordinate the officer's interface with other company organizations, clients, and external groups.
• Perform general office duties including mail distribution and creating and maintaining department files.
• Assist with planning functions including socials, vendor lunches, and specialized training.
• Prepare reconciliations on monthly budget reports and purchasing cards.
• Perform research on the internet for business purposes.
• Network with other executive assistants to strengthen relationships and ensure coverage during absences.
• Maintain compliance with all applicable policies, procedures, and global standards.
• Plan, organize, and carry out assignments as directed.
• Adhere to and support Health, Safety & Environmental and Sustainability Policies.
• Effectively develop and apply the Core Skills to the job.
• Meet expectations on attendance and punctuality.
• Other duties as assigned.

Basic Job Requirements

Seniority level

Employment type

Job function

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