Administrative Assistant Senior

Senior Administrative Assistant

The Senior Administrative Assistant coordinates and supports all Student and Academic Affairs leads, schedules, and task timelines. The role is essential to coordinating all student outcomes related to the School of Medicine policy and academic resources at the direction of the Student and Academic Affairs Assistant Dean and Director

Responsibilities include:

• Coordinating office work schedules and staff meetings; managing office resources;
• Assists in office processes such as Medical School Performance Letters, ERAS, VSLOs, and MATCH, including letters of recommendation, good standing, and verification. Graduation; Events
• Supports committees including Student Evaluation and Promotion; student meetings and processes such as leave of absence, dean's excuses, etc, and essential administrative duties
• Knowledge of Workday functions associated with Academic Affairs data, confidential information, and necessary resources.
• Composes, formats, and types correspondences using various software applications, including word-processing and spreadsheet, and databases for Academic Affairs, and takes minutes during meetings and transcribes them within 48 hours
• Creates and maintains shared databases related to the School of Medicine policy
• Manages normal business operations necessary to execute all Academic Affairs services
• Reconciles all Amex card transactions and office budgetary office needs, student travel, or grant specifications
• Duties as assigned

Knowledge, Skills and Abilities Required:

Demonstrated attention to detail with databases; office software, and meeting outcomes, professional attitude, and ability to maintain confidentiality. Practice discretion and confidentiality with details and communication

Effective verbal and written communication skills, approachable and positive attitude

Outstanding organization and time management skills.

Strong composition and editing skills.

Education and Experience Required:

Bachelor's degree required from an accredited college or university with a minimum of one (1) year of experience. Some evening and weekend hours will be required.

One-year relevant experience working in an educational setting