Accounts Payable Specialist
Forman GlassGalesburg, MI, US30+ days ago
Job type
- Full-time
Job descriptionExcellent verbal and written communication skills Proficient in accounting software and Microsoft Office Suite or related programs Thorough understanding of accounts payable and accounts receivable functions Excellent analytical and problem-solving skills, comfortable with math and basic calculations Excellent organizational skills and attention to detail Ability to maintain confidential records Basic understanding of the general ledger Associate's degree in accounting preferred or equivalent in experience Minimum three years of experience in accounts payable / receivable QuickBooks experience is preferred Prolonged periods sitting or standing at a desk and working on a computer Must be able to lift up to 15 pounds at times
Job Description
Job Description
Position monitors the outflow of capital by the timely processing of invoices and payments.
Duties / Responsibilities :
- Analyze vendor invoices and expense reports for accuracy and eligibility for payment
- Facilitate vendor payments, which may include verification of Federal ID numbers, purchase order review, and discrepancy resolution
- Verify payments by reviewing checks and vouchers prior to signature
- Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
- Assist with accounting records and ledgers by reconciling monthly statements and transactions
- Follow guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
- Assist in month end closing procedures and prepare consolidated journal entries
- Facilitate correct and timely preparation of reports before sending to President
- Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
- Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s
- Ensure proper maintenance, filing, and storage of records in case of audits
- Reconcile Company credit cards monthly
- Manage incoming payments and apply accordingly
- Manage annual vehicle registration renewal for company fleet
- Perform other related duties as assigned
Required Skills / Abilities :
Education and Experience :
Physical Requirements :
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Account Payable Specialist • Galesburg, MI, US