Purchasing Agent

Job Description

Job Description

Be a part of the most exclusive club in Palm Beach…

The Mar-a-Lago Club exemplifies elegance and excellence. From the moment our members and guests arrive, the Club’s mission is to provide the finest experience anywhere in luxury, relaxation, dining, entertainment and recreation. This is achieved through the Club’s majestic location, world-class amenities, and the superior service provided by our dedicated staff.

If you wish to join an elite team, The Mar-a-Lago Club is currently hiring. Successful candidates must have a passion for the hospitality industry, commitment to excellence, great communication skills, strong work ethic, and understand the importance of teamwork.

Applications are now being accepted for the following position :

Purchasing Assistant

Summary : Coordinates activities involved with procuring goods and services such as equipment, tools, parts, and supplies for the Club; and provides accounting and administrative support to the accounting department by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Reviews and processes requisitions from authorized personnel.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Selects products for purchase by testing, observing, or examining items.
• Estimates values according to knowledge of market price.
• Determines method of procurement such as direct purchase or bid.
• Prepares purchase orders or bid requests.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Matches purchase orders to invoices.
• Assists with taking inventories.
• Compiles and analyzes inventory data.
• Reviews invoices for accuracy prior to payment.
• Provides administrative support to the accounting department.
• Adheres to all Club policies and procedures.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience : Associate's degree (A. A.) or equivalent from two-year college or technical school; or one to two years related experience and / or training; or equivalent combination of education and experience.

Language Skills : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills : Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills : To perform this job successfully, an individual should have knowledge of Microsoft Office including Excel and Word; accounting and inventory software.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; sit and taste or smell. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasional lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

We offer a competitive benefits package including :

EOE / DFWP

The Mar-a-Lago Club participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.