Administrative Assistant I

Administrative Assistant I

Odyssey is seeking an Administrative Assistant I to support Naval Medical Research Unit Dayton (NAMRU-D). NAMRU-D is located at Wright Patterson Air Force Base and is Navy Medicine's world-class, global aeromedical research leader. Their efforts and innovative products are aligned with operational requirements to solve the naval and joint warfighter challenges of the future. The unit participates in a wide variety of collaborative efforts with military, government, academic, and civilian research organizations. Contingent upon contract award.

Responsibilities include, but are not limited to :

• Completes Department of Defense forms for documentation of receipt of purchased goods.
• Routes forms for signatures from requesting officials and files the completed forms in purchasing documentation folders.
• Reviews monthly purchase card closeout documentation, ensuring completion and accuracy of all documentation.
• Devises and maintains tracking mechanism to track the correction of missing or incomplete documentation and coordinates with purchase cardholders to ensure corrections are made.
• Conducts basic office functions such as answering telephones, taking messages, and welcoming and escorting visitors.
• Receives and routes mail and other deliveries; records and types meeting minutes; manages conference room schedules; and coordinates meeting preparations.

Qualifications :

Minimum required qualifications :

Citizenship : Must be a US citizen

Clearance : Secret (Ability to Obtain)

Education : High School Diploma

Years' experience : At least two (2) years of administrative experience

Skills : Proficient in basic office functions of answering telephones, taking messages, and welcoming and escorting visitors. Proficient in the use of Microsoft Word and Excel software programs. Experienced with computer software, including the Microsoft Office Suite and Microsoft Windows programs. Must have strong interpersonal skills and excellent oral and written communication skills.

Location : Dayton, OH

Travel : None

Remote, Onsite, or Hybrid : Onsite

Company Overview :

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.