Senior Coordinator - Harris Health Medical

Senior Purchasing Coordinator

The Senior Purchasing Coordinator has extensive knowledge and experience in all phases of the Harris County purchasing process and communicates and coordinates well with end user departments, vendors, and other Purchasing Department personnel. The Senior Purchasing Coordinator may take the lead role in an administrative support project involving all Coordinators or give guidance to Purchasing Coordinators with procedural questions. The Senior Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators and may support the Assistant Purchasing Agent.

Duties & Functional Responsibilities:

• Prepare documents supporting the purchasing process including, but not limited to:
• Bid/RFP/RFQ specifications
• Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing body
• Correspondence to end user departments and vendors
• Spreadsheets tabulating vendor responses to bids, RFP's, RFO's or RFQ's
• Proofread documents for accuracy.
• Process project related bond and insurance documents.
• Perform data entry within multiple purchasing systems to update project information.
• Scan and index documents into the purchasing file control system on a timely basis.
• Communicate project information to end users, vendors and the general public as needed.
• Assist other Purchasing Coordinators with procedural questions.
• Distribute agenda items to end user departments and vendors.
• Open bids and responses to RFP's and RFQ's on a rotating basis with other Purchasing Coordinators.
• Prepare hardcopy packages of advertised bids, RFP's, and RFQ's for projects advertising that week.
• Process purchase orders as requested.
• Backup other Purchasing Coordinators
• Other duties assigned by supervisor.

Harris County is an Equal Opportunity Employer. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

All applicants must register and complete the HRT Clerical Skills Test with a score of 85% and a typing speed of 35 wpm at 90% accuracy.

Education:

• High School Diploma or GED

Experience:

• A minimum of three (3) years of purchasing related experience
• Word processing experience

Knowledge, Skills, and Abilities:

• Ability to collect, organize, analyze, and interpret numerical data.
• Must have excellent math and research skills.
• Ability to create and operate Microsoft Excel spreadsheets.
• Working proficiency in Microsoft PowerPoint, Word and Excel.
• Excellent communication skills, both verbal and written

Work Hours and Schedule:

• Monday - Friday 8:00AM - 5:00PM
• Flexible work schedule

Location:

Harris Health Office Building

4800 Fournace Place, W516

Bellaire, TX 77401