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Payroll and Tax Services Administrator

Payroll and Tax Services Administrator

CS3 TechnologyTulsa, OK, United States
1 day ago
Job type
  • Permanent
Job description

Description

Outsourced Payroll Services responsibilities will include but are not limited to the following duties :

  • Process Customer Tax Collections Daily
  • Send Customer's Payroll ACH files to bank(s) as needed (check daily)
  • Print Customer Employee & Vendor Pay Statements (Checks)
  • Update / Upload Applicable Child Support Payments
  • Send Customer's Employee W-2's
  • Kotapay contracts for new customers
  • Be primary contact for Kotapay
  • Send customer weekly tax reports out of Master Tax
  • Update 941 / W2 balancing spreadsheets for each client
  • Order checks (as needed) and W2s (annually)
  • Update pre-tax payroll processing issues on Wednesday

Tax Services responsibilities will include but are not limited to the following duties :

  • Draft POA (Power of Attorney) Forms for new client starts : We will supply training on EOS software
  • Assist with onboarding of new clients to MasterTax software
  • SUI Rate Changes entry into payroll and tax platforms and validating results
  • Assist with Quarter End clean up review tax reports for accuracy before Quarterly Report creation
  • Monitor all "applied for" status's
  • Assist with Balancing Reports from payroll applications : review and determine actions to be taken
  • Assist with FICA Balancing Report from payroll system : review and determine actions to be taken
  • Assist with Mag / electronic Media - Submitted weekly, monthly and quarterly
  • Assist with online payment filing submission at Quarter / Year End
  • Reprint tax returns and W-2's at client request
  • Assist with research and reconciliation of tax notices and disputes from tax agencies
  • Assist with tax payment, tax filing and tax compliance activity for all Tax Services clients
  • Assist with addressing tax notices; research and resolution
  • Responsible for maintaining and coordinating Tax issues through CRM application
  • Assist with coordinating all correspondence between Payroll Clients and all Federal, State, and Local tax agencies
  • Assist with coordinating and completing all periodic tax deposit and filing deadlines for all governmental agencies
  • Assist with coordinating quarter-end and year-end workload as it relates to compliance with Federal, State, and Local agencies
  • Assist with conversion and set-up of all new tax filing and deposit clients to assure the use of EFTPS, EFT, and all other electronic filing tools are employed
  • Responsible for assisting in the primary goal of obtaining production goals and deadlines
  • The Payroll and Tax Services Administrator may be asked to assist in other areas as needed.

    • Requirements

    A Payroll and Tax Services Administrator should have the following qualifications :

  • Bachelor's degree in accounting, business management or human resources, preferred
  • Must have permanent authorization to work in the USA for any employer. No visa sponsorships are available
  • Ability to quickly develop a thorough understanding of CS3 software solutions and services
  • Experience with payroll applications in a service bureau environment, preferred
  • Experience with MasterTax software, preferred
  • Experience with payroll tax withholding; deposit and filing requirements, preferred
  • Strong PC skills including Microsoft Office products
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    Payroll Administrator • Tulsa, OK, United States

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