Membership Coordinator

TITLE : Attendance Registrar

REPORTS TO : Director

STATUS : Non-Exempt

PRIMARY FUNCTION :

The Boys & Girls Club of South Central Tennessee Registrar ensures accurate attendance and financial accounting; resolves attendance related issues; ensures compliance with DOE / state reporting and documenting requirements (i.e. fire drill logs, bus logs, visitor sign-in and out logs); conveys attendance related information to appropriate parties; and provides general clerical support, information and / or direction as may be assigned. The Registrar, in addition to attendance and clerical duties, must be able to interact effectively with people of various ages, backgrounds and needs.

KEY ROLES (Essential Job Responsibilities) :

• Utilize tracking software and computer equipment to accurately document member sign-in and sign- out procedures.
• Assist with collection of payments due from parents each Friday. Issue receipts and log payments accurately in appropriate Follow up with parents on delinquent payments as requested by Unit Director via face to face requests, emails, or phone calls.
• Manage communication with club members, parents, staff, volunteers and visitors as directed by Unit
• Greet families, guests / visitors, members and volunteers as they enter the Answer front desk phone politely and professionally.
• Ensure daily attendance count is accurately recorded & Follow up with YDC's to track

down any missing attendance.

SKILLS / KNOWLEDGE REQUIRED :

DISCLAIMER :

The information presented indicates the general nature and level of work expected of employee's n this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.