Administrative Specialist

Administrative Specialist

Parkhill is excited to welcome a new Administrative Specialist to our team. In this vital role, you will enhance your expertise in word processing, documentation preparation, problem-solving, and more. Your support will be crucial in assisting our Architects and Engineers in delivering projects that make a meaningful impact on our communities. This is a full-time, non-exempt position paid on an hourly basis.

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers we are neighbors who choose to live and work in the communities we serve.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

1. Receive written or oral instructions, compiles documents to be typed.
2. Independently prepare more complex documentation with minimal instructions.
3. Format documents according to Parkhill's policies.
4. Type, revise, and combine material.
5. Proofread and edit documents for proper grammar, spelling, punctuation, and format.
6. Store, organize, and manage completed documents on appropriate data storage medium.
7. Communicate effectively and professionally.
8. Explain policy/procedures to other parties based on knowledge of the company and sector.
9. Prioritize and resolve inquiries (phone, e-mail, in person).
10. Provide backup support to other departments when necessary.
11. Provide backup to Office Specialist (specific to certain office locations).

Qualifications

• Associate degree or at least two years related experience; or equivalent combination of education and experience.
• Proficiency in word processing and documentation software (e.g., Microsoft Office Suite).
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Attention to detail and a high degree of accuracy in work.
• Problem-solving abilities and a proactive approach to administrative tasks.
• Experience in an administrative or office support role is preferred.
• Type 50+ WPM.

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.