Cash Application Specialist

Job Description

Job Description

We are looking for a skilled Cash Applications Specialist to join our team in Milwaukie, Oregon, on a Contract to permanent basis. This position is ideal for a detail-oriented individual with strong experience in accounts receivable, accounts payable, and complex reconciliations. The role requires advanced technical proficiency, particularly in Microsoft Excel, and the ability to thrive in a fast-paced environment while managing tight deadlines.

You will be responsible for accurately and promptly applying customer payments and deposits to the correct invoices and customer accounts, reconciling cash receipts, reducing unapplied and unidentified cash, and supporting the month-end close process and more!

Key Responsibilities

• Receive, review and process daily cash receipts via lockbox, bank wires, ACH, credit card and manual remittances; apply payments to customer accounts and invoices in the AR system.
• Investigate and resolve unapplied or unidentified cash transactions, working with internal stakeholders (billing, collections, customer service) and external payers / customers as needed.
• Reconcile daily cash batches to the general ledger and bank deposit reports; ensure accurate posting and clear documentation for audit and SOX compliance
• Process adjustments, write-offs, credit memos and refunds as required; monitor credit balance accounts and make recommendations for disposition.
• Maintain remittance files, supporting documentation and cash application logs to ensure compliance, traceability and internal controls.
• Generate and deliver key performance indicators and cash application metrics (e.g., unapplied cash ratio, days to apply deposits) and participate in continuous improvement initiatives to increase accuracy and efficiency.
• Collaborate with treasury and AR teams to support month-end and quarter-end closes, intercompany transfers, and special projects.
• Provide cross-training and backup coverage within the AR / Cash Applications team when needed.
• Proven experience in cash applications, accounts receivable and / or credit analysis.
• Advanced proficiency in Microsoft Excel.
• Strong technical skills with the ability to navigate and utilize systems and databases efficiently.
• Exceptional organizational abilities to manage workloads and meet deadlines in a fast-paced environment.
• Demonstrated problem-solving skills to identify, address, and resolve issues effectively.
• Excellent communication skills, including clear and effective business writing and excellent phone customer service skills.
• Ability to work collaboratively within a team while maintaining consistent attendance.
• Previous experience with financial reconciliations and data entry.