Billing / Accounting Clerk

Job Description

Job Description

Job Title : Billing Clerk Location : 1666 Roswell Rd, Bldg 400. Marietta, GA 30062 Reports To : Office Manager / Accounting Manager / Controller

Position Summary :

The Billing Clerk is responsible for accurately preparing, reviewing, and processing all sales-related documents for vehicle transactions. This includes verifying deal paperwork, calculating and entering billing data, and ensuring compliance with dealership and state regulations. The role requires strong attention to detail, organization, and confidentiality in handling financial and customer information.

Key Responsibilities :

Review all deal paperwork for completeness and accuracy before final submission.

Verify purchase orders, contracts, and funding documents.

Ensure timely billing to customers, banks, and finance companies.

Reconcile daily cash receipts and verify funds received from lenders.

Maintain and organize deal jackets and electronic records.

Communicate with sales, finance, and management teams to resolve discrepancies.

Assist with month-end closing and accounting reports as needed.

Maintain compliance with all dealership policies and state regulations.

Qualifications :

High school diploma or equivalent required; associate degree in accounting or business preferred.

1–2 years of accounting or billing experience (automotive dealership experience a plus).

Knowledge of dealership management software Dealertrack preferred.

Strong attention to detail, accuracy, and organizational skills.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Excellent communication and teamwork skills.

Ability to handle confidential information with integrity.

Working Conditions :

Full-time position, typically Monday through Friday.

Office environment within a used car dealership.

Occasional overtime during month-end or busy sales periods.