Program Coordinator

Job Description

Job Description

POSITION SUMMARY :

Under the direction of the Director, Senior Director, or the Director of Operations, the Coordinator will oversee and coordinate the day-to-day operations and functions of their assigned department.

ESSENTIAL FUNCTIONS :

1. Ensure all health and safety guidelines are strictly adhered to.

2. Supervise and coordinate day-to-day operation of assigned area, keeping the Director / Senior Director or Branch Director of Operations up-to-date on operations and concerns.

3. Schedule staff and ensure adequate coverage and ensuring department staff are utilized effectively.

4. Train, coach and provide leadership to staff.

5. Be the liaison between Director / Senior Director or Branch Director of Operation and department team.

6. Implement and give oversight to department needs (events, projects, work processes).

7. Lead support to YMCA events and be a department champion to have all staff engaged in events and functions (i.e. Healthy Kids Day, Halloween event, Branch Run, online classes, Chronic Disease programming, etc.).

8. Work closely with the Director / Senior Director to ensure that budgets are executed and maintained.

9. Ensure department is in compliance with YMCA standards, adhering to YMCA policies, guidelines and best practices and where applicable all staff are maintaining their certifications and training requirements.

10. Conduct or be a key presenter at staff meetings.

11. Work closely with Director / Senior Director as part of the Fund Raising Team.

12. In conjunction with Director / Senior Director regularly evaluate department needs to ensure department is operating effectively and efficiently.

13. Complete all administrative functions in a timely, accurate manner; including but not limited to : staff paperwork, accident / incident reports, staff meeting notes, processing of ADP payroll, accurate and up-to-date records of current certifications and or staff certifications as required per assigned area.

14. Perform daily department tasks and department functions as assigned by Director / Senior Director or as required for department (examples : equipment maintenance, Daxko toolbox oversight, program supplies purchased, teach classes, provide direct program oversight).

15. Maintain a clean and safe work environment.

16. Emulate the four core values of the YMCA to member and staff on a consistent basis.

REQUIREMENTS :

• Exceptional communication and organizational skills, as well as relationship building skills.
• Strong supervisory and leadership skills.
• Strong and proven background in the area of oversight (examples : Wellness, Member Service, ASC, etc.).
• Departments may have specific requirements (example : Wellness and Fitness : CPR, First Aid, AED, Nationally Recognized Certifications; Member Service : Daxko proficient, Member Services Training; After School Care : Completion of Working with Children trainings, etc.).

PHYSICAL REQUIRIEMENTS / WORKING CONDITIONS :

Normal and reasonable amounts of walking, standing, bending, lifting, pushing pulling, reaching, reading, typing, for department specific areas.