Document Control Specialist II

Document Control Specialist II (Non-Exempt)

The Document Control Specialist II manages the flow of construction documentation to ensure accuracy, compliance, and timely distribution. Responsibilities include maintaining Autodesk Construction Cloud (ACC) and Egnyte, processing submittals and RFIs, generating logs and reports, and organizing project files. This role supports project teams by coordinating with managers, engineers, and client representatives on deliverables, scheduling, inspections, and contract requirements. The Specialist also assists with quality management, bid estimating, and process improvements. Strong organizational skills, attention to detail, and the ability to collaborate across multiple disciplines are essential.

PRIMARY RESPONSIBILITIES

• Maintain and administer project document management platforms, including Autodesk Construction Cloud (ACC) and Egnyte.
• Assist with the processing of submittals and ensure accurate entry into ACC.
• Generate and maintain submittal logs, RFI logs, and other document control reports.
• Receive, log, and track plans, specifications, and revisions as submitted.
• Distribute plans and specifications to contractors, subcontractors, and designers.
• Organize and maintain electronic project documentation files.
• Collaborate with superintendents, engineers, and administrative staff as needed.
• Coordinate with client and design representatives regarding project documentation.
• Support project leadership—including project managers, construction managers, and engineers—by facilitating submittals, RFIs, drawings, specifications, and related documentation.
• Manage and oversee deliverables processes, ensuring timely submission and proper documentation.
• Communicate with site managers to track and coordinate deliverables.
• Respond to evolving client requirements and ensure adjustments are documented and implemented.
• Contribute to process development and continuous improvement initiatives.
• Partner with quality management, project scheduling, and compliance teams to ensure adherence to contracts, timely inspections, and proper cash flow management.
• Monitor and support accurate time tracking and billing processes related to client accounts.
• Participate in bid estimation activities as required.

REQUIREMENTS:

• Education or extensive experience in business administration, information technology, library science, or a similar, relevant discipline a plus.
• Experience in document control for the design and construction of large projects a plus.
• Proven ability to work with a wide range of disciplines connected with the successful completion of projects.
• Excellent communication and organizational skills, both orally and written including written reports and summaries, and presentations.
• Excellent attention to detail, analytical skills, interpersonal skills, ability to multitask.
• Knowledge of construction documents including handling submittals a plus.
• Knowledge of the construction process, ability in planning, organizing and implementing work priorities to ensure the orderly flow of construction.
• Self-motivated thinker when assigned long-term tasks.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook. Proficiency in other construction industry standard software packages is a strong plus.
• Experience and proficiency in the project software (ACC) a plus.
• Ability to be flexible and change directions to meet company needs.

COMPANY OVERVIEW:

BENEFITS:

• 401k w/employer match
• Health/Dental/Vision insurance plans
• Paid time off
• 10 paid holidays
• Stock purchase plan
• Hourly rate, dependent on experience, qualifications, and competencies.

EEO STATEMENT:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

AGENCY STATEMENT:

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.