Administrative Assistant for VP for Enrollment & Marketing

FUNCTION OF POSITION

Reporting to the Vice President of Enrollment & Marketing, the Administrative Assistant provides administrative support to the VP of Enrollment & Marketing performing a variety of administrative, research, coordinating, and logistical services in support of the operation of the Enrollment & Marketing Sector. The incumbent assists in the management of the information within and between the Vice President and sector leadership team. This includes keeping up to date on the team's current activities; responding to general external and internal requests for information; and liaising with staff from other sectors

The position of Administrative Assistant to the Vice President is critical to ensuring the efficient operation of the office and Sector. This position is key in assisting the VP in managing and prioritizing competing demands for his time and attention. The Assistant is expected to use his / her judgement in deciding when to act independently and when to involve the Vice Presi

t.

The Assistant also plays an important role in assisting the VP in the punctual delivery of communications (i.e. to staff, E&M leadership team, Academics, and the Cabinet) and in being proactive in terms of planning meetings, workshops, travel, speeches, etc. The Assistant plays a coordinating and liaison role between the VP's office and the Sector leadership team, the President's Office, and external stakeholders of the i

ns

ituion.

ESSENTIAL DUTIES AND RES

PO

NSIBLITIES

• Establish and operate an efficient office by providing administrative support to the VP and the Enrollment &

Ma

rketingSector.

tings a needed.

cce

ss to themailbox).

mperativedeadlines.

men

ts and brieing papers.

rticipants s requested.

to

preparing exense reports.

rly trends an expenditures.

an

d reviews requets for payment.

m prior to submssion to the VP.

le

adership team andtheir assistants.

, and acting as rcording secretary.

VP

, and of employees eporting to the VP.

igned to receive itand ensures receipt.

ng

assignments in advanc of the VP's absence.

ng and making recommedations, as requested.

per

ational support to ensue successful execution.

ent, and brand-aligned ontent across platforms.

con

ent planning,

training, nd performance versight.

QUALIFICATIONS

cat

e with others; positive, mpathetic and team oriented.

wri

ting and ability to articulat and express themselves well.

problem-solve and make decisons reflecting good judgement.

ple

projects simultaneously and proritize according to deadlines.

m-specific standards to assist ith public social

med

ia content.

rong organization skills.

to

improve and adapt to the ne

eds anddemands of the secto

is essntial.

EDUCATION and / or EXERIENCE

3-5 years' experience supporting C-suit, executive level

leadership preferred.