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Administrative Assistant II (Part-time)
Administrative Assistant II (Part-time)Mount St. Mary's University • Emmitsburg, MD, US
Administrative Assistant II (Part-time)

Administrative Assistant II (Part-time)

Mount St. Mary's University • Emmitsburg, MD, US
1 day ago
Job type
  • Part-time
Job description

Administrative Assistant II (Part-time)

The Administrative Assistant reports directly to the Dean of the School of Education. Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs. He / she also provides administrative support to the faculty in the School of Education.

Essential Duties and Responsibilities :

  • Serves as the administrative assistant for elementary and secondary students in the traditional undergraduate program.
  • Supports Chair of Education to ensure timely and effective advising of traditional undergraduates
  • Posts syllabi on Shared Network in required format
  • Manages course grading, incompletes, and grade changes
  • Maintains, updates and audits applicant / student database information
  • Prepares admittance, provisional and rejection letters
  • Verifies traditional undergraduate GPAs every semester
  • Verifies program completion for MAP statement of traditional undergraduates
  • Maintains the employment database

Supports Professional Development School Responsibilities :

  • Processes all PDS vouchers
  • Processes all mentor certificates

    • Manages School of Education Course Schedule :

  • Collaborate with the Chair of Education to complete the School of Education schedule and all revisions
  • Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses

    • Provides technical assistance in the administration and management of projects for School of Education :

  • Manage alumni giving in Slate
  • Attends Leadership Team Meetings
  • Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists
  • Assists with office records

    • Provides support for IDT, Reading and Applied Behavior Program Admissions :

  • Supports directors of advanced programs in IDT, Reading and Applied Behavior in scheduling and revisions
  • Manages updates and audits applicant database
  • Verifies candidate GPAs every semester

    • Job Requirements : Education, Experience and Skills :

  • Have a high school diploma and prior experience as a secretary or administrative assistant.
  • Demonstrate effective problem solving skills, flexibility, the ability to work toward and meet deadlines despite multiple interruptions.
  • Work independently and for multiple people.
  • Know about all school offerings.
  • Be knowledgeable in technology-based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0. Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
  • Project a professional demeanor and appearance, as he / she is often the first point of contact for others to the School of Education.
  • Have strong customer service skills to communicate with prospective students and troubled candidates, parents, and faculty.
  • Have well developed organizational and problem solving skills.

    • Minimum Pay Rate : $16.50-$17.34 / hour

    Part Time - 20hrs per week

    Employee Benefits : This is a part-time position with holiday and sick leave benefits. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary's University.

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    Administrative Assistant Ii • Emmitsburg, MD, US