Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for accurate and timely processing of routine accounts payable transactions and supporting the accounts payable function. This role ensures the confidentiality and security of accounts payable documents, assists with compliance, and provides support to internal and external stakeholders as directed.

Physical Requirements

Stand or Sit (Stationary position), Walk (Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion

Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

Accurately and timely process routine accounts payable transactions.

File accounts payable related documents and maintain their confidentiality and security.

Prepare documents and records for review, duplication, and distribution as directed.

Review invoices, receipts, employee expenses, and vouchers for appropriate documentation, compliance, and approval.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper general ledger coding, following instructions provided.

Reconciles and research invoices with discrepancies or lack of supporting documentation as appropriate.

Respond to inquiries in a timely and professional manner.

Retrieve files and voucher packages as appropriate for audits, tax review, and accounting personnel.

Process and mail payments following established company procedures (if applicable).

Assist in monthly closing by running month-end reports.

Assist with maintaining compliance with company policies, accounting procedures, and internal controls.

Interface regularly with others within the department and with accounting, clerical and operations personnel in other locations, departments and constituents outside the company.

Adhere to safety processes and protocols (if applicable).

Supplemental Duties & Responsibilities

All other duties and responsibilities assigned by management.

Required Skills

2+ years of relevant experience in accounts payable or related accounting function preferred.

High School diploma/GED required.

Knowledge of administrative and clerical procedures such as word processing, managing files and records, and other office procedures and terminology required.

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar required.

Knowledge of basic accounting principles and arithmetic required.

Ability to use ERP software to record, store, and analyze information required.

Strong computer proficiency and working knowledge of Microsoft applications (particularly, Microsoft Excel and Word) are required.

Operating 10-key calculators and/or office equipment to perform calculations and produce documents required.

Efficient, well organized and detail oriented.

High level of interpersonal skills and ability to initiate and maintain cooperative relationships with co-workers.

Strong written and oral communication skills required.