Talent.com
Administrative Assistant
Administrative AssistantCbc Trans Llc • Billerica, MA, US
Administrative Assistant

Administrative Assistant

Cbc Trans Llc • Billerica, MA, US
30+ days ago
Job type
  • Part-time
Job description

Job Description

Job Description
Benefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties including but not limited to, experience with School Bus Transportation Contracts, and QuickBooks invoicing and Contracts for Out of District Students Transportation and Mckinney Vento Students. This position can be partially or Fully Remote and you will be working closely with our team to ensure smooth operations and accurate financial management.

Responsibilities
- QuickBooks Invoicing Monthly or whenever necessary:
- Create and send invoices to clients using QuickBooks.
- Track payments and follow up on overdue invoices.
- Maintain accurate records of all invoicing and payments.
- Initiate Contact with School Districts regarding Potential Contracts and Bids.
- Manage Students and Drivers Schedules for proper shift coverage.

- Administrative Duties:
- Manage and respond to emails and phone calls.
- Schedule and coordinate meetings and appointments.
- Prepare and maintain spreadsheets, reports, and other documents.
- Assist in managing company files and records.
- Handle other administrative tasks as needed to support the team.

- General Support:
- Provide support to other team members as needed.
- Assist in streamlining office processes and improving efficiency.

Other Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects


Flexible work from home options available.

Create a job alert for this search

Administrative Assistant • Billerica, MA, US

Similar jobs

Team Lead Prescriber Administrative Assistant

Transformations Care NetworkBillerica, MA, United States
Full-time

Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities.Team Lead Prescriber Administrative Assistant.As the hear...Show more

 • Promoted

HR Administrative Assistant

UniFirst CorporationWilmington, MA, United States
Full-time

HR Operations & Administrative Support: Provide direct administrative support to the HR Business Partner and broader HR team supporting Wilmington Support Services.Maintain and manage HR trackers, ...Show more

 • Promoted

Administrative Assistant

The Davis CompaniesWestford, MA, United States
Full-time

Administrative Assistant-Contract to Hire.The Supply Chain Associate position is located in Westford, MA and offers a unique opportunity to join a growing supply chain department that supports oper...Show more

 • Promoted

Administrative Assistant - Part Time Panelists Needed - Remote

ApexFocusGroupMethuen, Massachusetts, US
Remote
Full-time +1

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience ...Show more

 • Promoted • New!

Receptionist / Administrative Assistant

Career GroupNeedham Heights, MA, United States
Temporary

Receptionist / Administrative Assistant.High School Diploma or GED required.Minimum of two (2) years of administrative or office experience preferred.Experience in public housing or property manage...Show more

 • Promoted

Administrative Assistant

The Salvation Army Eastern TerritoryLowell, MA, United States
Full-time

Generous paid time off every year that includes: vacation and sick time, holidays, and up to 3 personal days.Employer funded Pension Plan (company contributions begin after 1 year of employment).Co...Show more

 • Promoted

Administrative Assistant - Sales

UlineBurlington, MA, US
Full-time

Administrative Assistant - Sales Pay from $27 to $35 per hour Boston Sales Office 1 North Avenue, Suites D & E, Burlington, MA 01803 Are you meticulous with superior organizational skills? Join Uli...Show more

 • Promoted

Administrative Assistant

Beacon HillNewton, MA, US
Full-time

Our client is a large, well-established, fully egalitarian Jewish congregation located in Newton, MA with more than 1,500 member families.The organization serves as a central pillar of its communit...Show more

 • Promoted

Administrative Assistant

Ultimate LLCManchester, NH, United States
Full-time

We're working with a great client who is on the lookout for a dependable, upbeat.This role is ideal for someone who enjoys staying organized, keeping things running smoothly, and being a welcoming ...Show more

 • Promoted

Administrative Assistant

Davita Inc.Nashua, New Hampshire, United States
Full-time

Tyler St Ste 100, Nashua, New Hampshire, 03060, United States of America.We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administra...Show more

 • Promoted

Administrative Assistant

DaVitaNashua, NH, United States
Full-time

Tyler St Ste 100, Nashua, New Hampshire, 03060, United States of America.We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administra...Show more

 • Promoted

Administrative Assistant Legal

Daley and AssociatesWaltham, MA, United States
Full-time +1

Administrative Assistant Legal.We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA.The Legal Administrative Assista...Show more

 • Promoted

Administrative Clinical Assistant

Cortica - NeurodevelopmentalBurlington, MA, United States
Full-time

Administrative Clinical Assistant.Cortica is looking for a full time onsite Medical Assistant to join our growing team at our Burlington center in MA! We are a rapidly growing healthcare company pi...Show more

 • Promoted

Administrative Assistant - Tower Hill Church

Christian CareerAuburn, NH, United States
Part-time

Administrative Assistant - Tower Hill Church.Administrative Assistant (Part-Time).Our mission is simple yet powerful: Loving People to Life.We believe every role in our church is an opportunity to ...Show more

 • Promoted

Group Administrative Assistant

MIT Lincoln LaboratoryLexington, MA, United States
Full-time

Select how often (in days) to receive an alert:.Group Administrative Assistant.We live in a time in which you have a choice - a choice where to work, where to apply your talents and ideas, where to...Show more

 • Promoted

Administrative Assistant III

Integrated ResourcesWaltham, MA, United States
Full-time

Title: Administrative Assistant III.Location: Waltham, MA (Fully Onsite role).Duration: 12 Months+ Possible Extension.Requires 5-10 years of experience in relevant role.Will accept candidates with ...Show more

 • Promoted

Administrative Assistant

Massachusetts Institute of TechnologyLexington, MA, United States
Full-time

The Biotechnology and Human Systems Division seeks to improve human conditions on many fronts.The technology and systems developed enhance disaster response capabilities, advance defenses against b...Show more

 • Promoted

Administrative Assistant

LanceSoftLexington, MA, United States
Full-time

This job is with Encode, Inc a fully owned subsidiary of Lancesoft.Title : Administrative Assistant.To help ensure smooth coordination and management of all administrative activities for a highly d...Show more